Personal Assistant (Definite) - Administrative jobs in Malta - November 2024
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Personal Assistant (Definite)

Konnekt

Published on 03 Oct 2024

Expires in 16 days (29 Nov 2024)


Our client is looking for a PA (Maternity Cover - 10 months) to support the CEO in daily operations. 

  • Act as the main point of contact for Executives and manage their offices in their absence
  • Ensure confidentiality and compliance with company policies
  • Establish and maintain systems for efficient office operations
  • Provide secretarial and administrative support, including:
  • Word processing, database, and spreadsheet management
    • Email management
    • Filing, photocopying, and scheduling meetings
    • Organizing catering and travel arrangements
    • Assisting with reports, correspondence, and meeting minutes
  • Support other Directors as needed
  • Take on additional duties as assigned by management
  • Maintain communication with internal and external stakeholders, including senior management
  • Report daily on share and bond transactions on the Malta Stock Exchange
  • Replicate LinkedIn posts on the company website to ensure a consistent online presence
  • Update social media and website content regularly from all company entities
  • Communicate quarterly with country managers to ensure proper online representation
  • Follow up with country managers for content and updates for publication
  • Manage Executives' calendars, scheduling, and prioritizing appointments and travel
  • Coordinate document preparation, scheduling, and logistics for Board of Directors and Annual General Meetings
  • Handle incoming and outgoing correspondence, ensuring timely responses
  • Review and prioritize incoming correspondence, drafting responses as needed.
Requirements
  • Must have a valid driving license.
  • Must be living and working in Malta
  • Advanced knowledge of MS Office and comfortable learning new technical systems as needed.
Education and Experience
  • Previous experience in a similar role.
  • MQF Level 5 of Education in Business Administration or equivalent.
  • At least 3 years’ experience of providing PA services at Executive Director/Director level.

Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

time
Full Time
Job Type
experience
Experienced (3 years +)
Experience Level
category
Administrative
Category
industry
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