Personal Assistant - Administrative jobs in Malta - June 2024
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Personal Assistant


Published on 23 May 2024

Expires in 13 days (04 Jul 2024)

Our client is a leading financial institution in Malta. As they are growing, they would like to engage a Personal Assistant to the Head of Department to assist with the day to day operations, projects, budgets and other tasks 

The Role

  • You will assist the Head with all communications within the department and with other departments. You will also be the point of contact as well 
  • You will ensure that agreed initiatives with other departments are being handled by the respective Heads of Departments 
  • Recording and distributing minutes of meetings, filing reports and other documents, prioritise emails and phone calls, arrange meetings and business events, including conducting meetings when necessary 
  • Organize and coordinate events for the department, including brainstorming and implementing morale-boosting initiatives.
  • Ensure that regulatory tasks and commitments are seen to by task owners 
  • Collating budgets for the department, challenging if necessary and then communincate approved budgets 
  •  Learn and use basic systems for procurement, payment, and other administrative functions
  • Network and build relationships within the organization to facilitate information flow and collaboration
  • You will collate the necessary data from different sources and present to the Senior Managers 
  • Ensure that agreed project timeframes are kept by all concerned
  • Will have an element of administration work and customer service
  • Have previous experience of a Personal Assistant preferably in a corporate enviornment
  • Have strong Project Management skills
  • Be highly IT literate
  • Have excellent communication skills
  • Can prepare excellent presentations
Education and Experience
  • Preferably have a tertiary degree
  • A very attractive benefits package is in place

€33,000 to €36,000 / year
Full Time
Job Type
Experienced (3 years +)
Experience Level

Administrative Assistant (French Speaking)

F&B Administrative Assistant/Host

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