Personal Assistant

Our client is a leading financial institution in Malta. As they are growing, they would like to engage a Personal Assistant to the Head of Department to assist with the day to day operations, projects, budgets and other tasks 

The Role

• You will assist the Head with all communications within the department and with other departments. You will also be the point of contact as well 
• You will ensure that agreed initiatives with other departments are being handled by the respective Heads of Departments 
• Recording and distributing minutes of meetings, filing reports and other documents, prioritise emails and phone calls, arrange meetings and business events, including conducting meetings when necessary 
• Organize and coordinate events for the department, including brainstorming and implementing morale-boosting initiatives.
• Ensure that regulatory tasks and commitments are seen to by task owners 
• Collating budgets for the department, challenging if necessary and then communincate approved budgets 
•  Learn and use basic systems for procurement, payment, and other administrative functions
• Network and build relationships within the organization to facilitate information flow and collaboration
• You will collate the necessary data from different sources and present to the Senior Managers 
• Ensure that agreed project timeframes are kept by all concerned
• Will have an element of administration work and customer service

• Have previous experience of a Personal Assistant preferably in a corporate enviornment
• Have strong Project Management skills
• Be highly IT literate
• Have excellent communication skills
• Can prepare excellent presentations

• Preferably have a tertiary degree

• A very attractive benefits package is in place