Our client is looking to recruit a PA to the CEO. The chosen candidate will:
Efficiently manage the CEO’s daily schedule by scheduling appointments, meetings, and travel arrangements;
Optimize the CEO’s time by providing timely reminders, preparing briefs, and serving as the primary gatekeeper for all communications;
Oversee and coordinate Executive Committee meetings on a monthly basis, ensuring smooth logistics, scheduling, agenda preparation, and document distribution;
Prepare and coordinate materials for other high-level meetings attended by the CEO;
Attend meetings as required, take minutes, and ensure follow-up on action items;
Draft, edit, and review correspondence, reports, presentations, and other documentation as needed;
Assist in organizing and managing internal meetings, ensuring clear outcomes, and following up on key deliverables;
Assist the CEO in managing special projects, ensuring timelines and deliverables are met;
Provide ad-hoc support on various administrative and operational tasks as required;
Handle sensitive and confidential information with the utmost discretion;
Manage personal tasks for the CEO with tact and professionalism;
Build and maintain strong relationships with internal and external stakeholders including executives, board members, clients, and partners;
Act as the first point of contact for inquiries directed to the CEO, managing responses and routing queries appropriately;
Support day-to-day office operations to ensure smooth workflows;
Provide administrative support for special projects, ensuring efficiency and timely completion.
Requirements
Strong organizational skills with a proactive and detail-oriented approach
Excellent communication and interpersonal skills.
Ability to manage confidential information with a high level of discretion.
Ability to multitask and prioritize in a fast-paced environment.
Strong relationship-building skills with both internal and external stakeholders.
Education and Experience
Bachelor’s degree in Business Administration or a related field is given preference.
Proven experience as an Executive Assistant or in a similar high-level administrative role is a must.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Benefits
Performance Bonus
Allowances
Company Discounts
Konnekt: Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.
Our client is looking to recruit a PA to the CEO. The chosen candidate will:
Efficiently manage the CEO’s daily schedule by scheduling appointments, meetings, and travel arrangements;
Optimize the CEO’s time by providing timely reminders, preparing briefs, and serving as the primary gatekeeper for all communications;
Oversee and coordinate Executive Committee meetings on a monthly basis, ensuring smooth logistics, scheduling, agenda preparation, and document distribution;
Prepare and coordinate materials for other high-level meetings attended by the CEO;
Attend meetings as required, take minutes, and ensure follow-up on action items;
Draft, edit, and review correspondence, reports, presentations, and other documentation as needed;
Assist in organizing and managing internal meetings, ensuring clear outcomes, and following up on key deliverables;
Assist the CEO in managing special projects, ensuring timelines and deliverables are met;
Provide ad-hoc support on various administrative and operational tasks as required;
Handle sensitive and confidential information with the utmost discretion;
Manage personal tasks for the CEO with tact and professionalism;
Build and maintain strong relationships with internal and external stakeholders including executives, board members, clients, and partners;
Act as the first point of contact for inquiries directed to the CEO, managing responses and routing queries appropriately;
Support day-to-day office operations to ensure smooth workflows;
Provide administrative support for special projects, ensuring efficiency and timely completion.
Requirements
Strong organizational skills with a proactive and detail-oriented approach
Excellent communication and interpersonal skills.
Ability to manage confidential information with a high level of discretion.
Ability to multitask and prioritize in a fast-paced environment.
Strong relationship-building skills with both internal and external stakeholders.
Education and Experience
Bachelor’s degree in Business Administration or a related field is given preference.
Proven experience as an Executive Assistant or in a similar high-level administrative role is a must.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Benefits
Performance Bonus
Allowances
Company Discounts
Konnekt: Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.