Personal Assistant - Administrative jobs in Malta - December 2024

Personal Assistant

Konnekt

Published on 29 Nov 2024

Expires in 18 days (29 Dec 2024)


Our client who specializes in the Luxury Retail industry is looking for a Personal Assistant. Your roles and responsibilities will include: 

  • Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare and organise documents, reports, and presentations for meetings
  • Handle correspondence, including emails and phone calls, ensuring prompt and professional responses
  • Create and manage complex spreadsheets for data tracking, analysis, and reporting.
  • Utilise advanced Excel functions, including VLOOKUP, pivot tables, macros, and conditional formatting, to process and present data effectively.
  • Analyse trends and provide insights based on Excel data models.
  • Assist in planning and monitoring the progress of projects, ensuring deadlines are met.
  • Prepare project reports and update stakeholders as required.
  • Maintain an organised filing system for digital and physical documents.
  • Ensure confidentiality and security of sensitive information.
  • Coordinate logistics for meetings, including venue booking, equipment setup, and catering arrangements.
  • Take accurate minutes during meetings and distribute them to relevant parties.
  • Act as a liaison between the executive and internal/external stakeholders.
  • Handle ad hoc requests and resolve issues proactively, enabling the executive to focus on strategic priorities.
  • Track and process expenses, ensuring accurate reporting and timely submission.
  • Assist in budget preparation and monitoring.
Requirements
  • Strong organisational and time-management skills with the ability to multitask effectively
  • Proficiency in Microsoft Excel at an advanced level (e.g., creating formulas, pivot tables, data analysis)
  • Ability to work independently and as part of a team
  • Excellent communication in English and Maltese
Education and Experience
  • Proven experience as a Personal Assistant, Executive Assistant, or similar role
  • Flexibility to adapt to changing priorities and schedules

Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

time
Full Time
Job Type
experience
Intermediate (1-3 years)
Experience Level
category
Administrative
Category
industry
Retail
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