PA to Deputy CEO

Our client, a leading group of companies in Malta, is recruiting for a PA to support the Deputy CEO TO provide high-quality and comprehensive support to the Deputy CEO by ensuring timely and efficient administration, co-ordination, and implementation of a variety of projects across the Group. 

• Scheduling calendar and agenda, maintaining records, taking minutes and coordinating meetings;
• Supporting in the drawing up of reports, budgets and board documents;
• Following up with senior management and executives on actions and projects;
• Drafting, reviewing and sending management and corporate communications;
• Support in the preparation, implementation and reconciliation of budgets and plans;
• Assisting in the implementation of digitilisation projects and adoption of new technology;
• Assisting in the formulation and implementation of ESG strategy and CSRD compliance;
• Assisting in driving a culture of operational excellence and continuous improvement;
• Support in the planning, organisation and delivery of key corporate events, liaising with internal and external stakeholders;
• Support in the handling of personal administration and matters, as and when required;

• Previous experience within a PA/Secretarial function
• High level of professional integrity, discretion and sound judgement
• Excellent administrative and time management skills
• Excellent interpersonal skills with a proactive and positive mindset and attitude
• High levels of initiative, energy and resourcefulness
• Excellent multitasking skills with a high ability to pay attention to detail
• Excellent written and verbal communication skills, be fluent in English and Maltese and preferably, Italian
• Based in Malta

• A relevant qualification at a minimum MQF Level 6
• High proficiency in Microsoft Office Suite (Outlook, Word, Powerpoint and Excel)