Front Office Receptionist

Dino Fino Operations Limited in Malta is currently looking to recruit a Front Office Receptionist to join their team on a full-time basis.

Job Purpose:

The Front Office Receptionist is responsible for managing the front desk in our showroom daily and to perform a variety of administrative and clerical tasks.

Roles & Responsibilities:

• Greeting clients in a polite manner, and set a positive and welcoming atmosphere
• Answering the phone, take messages, and redirect calls to appropriate departments
• Setting customer appointments
• Handling cash, issuing customer receipts and coordinating cash movement to head office
• Organising and maintaining files and records, whilst updating them when necessary
• Assisting with a variety of administrative tasks including copying, scanning, taking notes and doing reservations
• Coordinating the mail flow in and out of office
• Monitoring, organizing and forwarding emails
• Maintaining outlook calendar including leave and important reminders
• Performing inventory of showroom/office supplies and ordering what is needed
• Responsible for the daily upkeep of the showroom
• Calling customers and/or 3rd parties as directed by the line manager
• Assisting the sales team with administrative tasks and passing their orders to the purchasing department.

Requirements:

• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Multitasking and time-management skills, with the ability to prioritize tasks
• Excellent customer service skills
• Excellent telephone skills
• Excellent communication skills
• Pro-active attitude.