PA/Office Administrator

Our client operating in the Legal sector is looking to recruit an Office Administrator on a Full-Time or Reduced Hours Basis to join their team. Your role and responsibilities will include:

Responsibilities:

• Coordinating and managing calendar appointments
• Scanning, organizing, and filing documents
• Regular maintenance and organization of client databases and records.-Completing and submitting standard forms for the ship registry, aircraft registry, and Identita
• Assisting with compliance matters, including KYC procedures
• Updating and maintaining the company website and social media platforms
• Conducting follow-ups with clients as needed
• Communicating with the Malta Business Registry, Transport Malta, and other Maltese government agencies
• Ensuring adherence to deadlines and compliance standards
• Meeting any KPI's set by the company
• Managing the director’s schedule, assisting with any adhoc duties and arranging appointments as needed

• Proficiency in Microsoft Excel and the Microsoft Office suite
• Strong organizational skills with the ability to work independently
• Self-motivated with a proactive, growth-oriented attitude
• Excellent written and verbal communication skills in English
• Valid driving license
• Ensuring that any sensitive and confidential matters are handled tactfully

• At least two years of experience in an office setting
• Fluency in French and graphic design skills are a plus although not a must
• Experience with corporate services, legal, compliance, or accountancy environments is an asset

• Fuel Allowance