Office Manager - Administrative jobs in Malta - December 2024

Office Manager

Konnekt

Published on 04 Dec 2024

Expires in 21 days (03 Jan 2025)


Our client is seeking an Office Manager to play a key role in delivering value-added services to clients and supporting their business growth. The role will involve the following responsibilities:

  • Serve as the primary point of contact for office management tasks, including maintenance, mailing, supplies, equipment, and accounts payable
  • Organize office layouts and order necessary stationery and equipment
  • Oversee office conditions and arrange repairs as needed
  • Collaborate with HR for onboarding new employees
  • Streamline office operations and procedures alongside the Business Unit Head
  • Coordinate with the IT department on office equipment and provide first-level IT support
  • Process payments for third-party service providers
  • Manage the office budget and address employee queries regarding office management
  • Plan and coordinate in-house and off-site activities
  • Serve as the site Safe Custody Officer
  • Handle client funds payments
  • Provide backup support for the Corporate Services Team, including tasks like payments, board packs, and client meetings
  • Organize client visits, including meeting room bookings, hotel and taxi arrangements, and catering
  • Manage archiving and filing systems
  • Assist with pre-bills, credit control, and invoicing
  • Implement and maintain controls relevant to the role to ensure compliance
Requirements
  • Exceptional attention to detail and problem-solving skills
  • Proactive and solution-focused with proven analytical capabilities
  • Team-oriented with a flexible and adaptable approach
  • Independent and initiative-driven, capable of working autonomously
  • Demonstrates integrity, accountability, and professionalism
  • Strong communication skills, both written and verbal
  • Logical and efficient work structuring, with the ability to perform under pressure
Education and Experience
  • Fluency in English (written and spoken) and Maltese
  • Two years of experience in administrative, office management, or a similar role

Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

salary
€33,000 to €35,000 / year
Salary
time
Full Time
Job Type
experience
Intermediate (1-3 years)
Experience Level
category
Administrative
Category
industry
Corporate Services
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