Company Secretary Assistant

A group of company is currently on the lookout for an Administrator to join their Company Secretarial team

Duties include:

• Support in all administrative tasks related to the smooth running and enhancements of the Company Secretariat function.
• Liaise with the Malta Stock Exchange on matters connected with the Company shares, for invoice monitoring, transfers, donations and any other documentation.
• Handle queries and correspondence from Shareholders, shareholders lawyers and notaries.
• Maintain ‘deceased’ shareholders files and follow-up on the partition of estates while also maintaining shareholder register and data.
• Assist in the staging of Board Meetings and general administrative tasks connected with Directors and the Annual General Meeting.
• Regularly inform superiors of deadlines and problems as well as track the progress of various assignments and take the necessary steps to keep projects on course.
• Assist in various administrative tasks related to the Farsons Foundation.
• Support the Company Lawyer/s with the administration and documentation as required, including the follow up of the debtors and related documentation as directed by the Company Lawyer/s

• Minimum of 1 year of local experience in an administrative position preferably in a corporate environment
• Highly organised
• Fluency in Maltese and English

• A’Level standard of education or a Diploma within a related field