Assistant Administrator

Malta International Airport plc is looking for a dynamic individual who is passionate about working within an airport environment and is willing to continuously learn, develop, and be part of a high-performance culture. This vacancy has arisen within the Technical Projects Department.

Purpose of Position:

To assist the project management team, tasked with the development of SkyParks 2, with administrative support in line with MIA’s strategy. 

Duties & Responsibilities:

• Perform secretarial duties at the site office.
• Schedule appointments and plan meetings for the Project Team.
• Take and distribute meeting minutes, and obtain necessary approvals.
• Write and distribute emails, memos, letters, and forms.
• Manage project documentation using Autodesk Construction Cloud (ACC) under the Lead Project Manager's direction.
• Assist in preparing reports via ACC.
• Maintain a digital filing system as directed.
• Update and maintain office policies and procedures.
• Maintain project contact lists and ACC member lists.
• Book and manage site access permissions.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Liaise with executive and senior administrative assistants for requests and queries.
• Report and ensure immediate action on any shortcomings.

Requirements

Qualifications & Skills 

• Proven experience in an administrative role.
• Proficiency in document management systems, particularly Autodesk Construction Cloud (ACC).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.