Administrative Assistant

Our client is looking for an Administrative assistant. Your roles and responsabilities will include: 

• Coordinate communication channels
• Manage the CEO and Chairman's calendar and appointments
• Welcome guests warmly and handle reception duties in the Executive Suite
• Order and manage office supplies while keeping an eye on stock levels
• Research potential vendors and suppliers, get quotes, and prepare reports
• Oversee facilities management and maintenance
• Handle document tasks like printing, scanning, filing, and getting necessary signatures or approvals
• Assist with onboarding new employees
• Help plan and execute company events
• Arrange travel plans
• Perform other tasks as needed

• Proficiency in English and Maltese, both written and verbal
• Valid Driving License is a must

• Familiarity with office software (e.g., Microsoft Office, Teams, Excel)
• Previous experience in a similar position would be ideal