Human Resources & Office Administrator

Our client is seeking to recruit an enthusiastic and motivated individual to join their growing team as an HR & Office Administrator. In this role, the candidate will provide administrative support in the day-to-day running of the HR department and other functions within the Company. The ideal candidate will be a people-person, with strong organisational skills and prior experience working within an HR function.

Duties & Responsibilities:

• Prepares and processes work permit applications for prospective employees
• Provides assistance in recruitment efforts including the posting of adverts, monitoring and updating vacancies and applications on the Company’s CV management system, as well as scheduling interviews with candidates
• Provides support in employee onboarding and offboarding processes
• Supports in payroll processing
• Creates, updates and tracks a repository of Company property provided to employees including digital devices, uniforms, lockers etc
• Provides administrative assistance in Health & Safety processes, including re-stocking of first aid boxes, maintaining the relevant forms etc
• Assists in Training & Development processes including monitoring of training budget as well as coordination of training both with internal stakeholders and external providers
• Provides support in Company events planning and execution
• Handles sensitive information maturely and in a confidential manner
• Handles employee queries in a cordial manner, providing accurate information
• Coordinates and confirms travel arrangements for staff undertaking business-related trips
• Creates and monitors a Company-wide calendar of actions and highlights any upcoming events to the relevant Head of Department
• Provides arrangements and plans for upcoming calendar invites, supporting management and legal statutory requirements
• Manages routine maintenance time frames, working with the Operations Manager to ensure services are delivered on time
• Creates and maintains a well-organised internal filing system and office records, both in digital and physical format as required
• Performs general office duties including filing paperwork, data inputting and scanning of documents

Monday to Friday normal office hours with an element of flexibility.

• Ability to work under own initiative and with minimal supervision
• Excellent organisational and multi-tasking abilities
• Excellent eye for detail and accuracy of work
• Spoken and written proficiency in the English language

• A minimum of 2 years’ experience in a similar position
• Experience and proficiency in Microsoft Office tools including Excel, Word and PowerPoint.

• Private Health Insurance