Human Resources Administrator

We are looking for an HR Administrator to support our Human Resources department.

You will act as the first point of contact for HR-related queries from employees and external partners.

Your main administrative duties include maintaining personnel records, managing HR documents(e.g. employment records, contracts, work permits and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Ultimately, you should be able to ensure our HR department supports our employees, organizes and facilitates our company’s onboarding procedures for new hires, while conforming to employment laws.

If you have an HR background and a flair for interacting with people, we would like to meet you.

Responsibilities:

• Organize and maintain personnel records
• Update internal databases (e.g. record sick or vacation leave)
• Craft and send emails with information about the company and position, including work schedules, and dress code
• Prepare and process HR documents, company key policies and employee onboarding and orientation
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Create regular reports and presentations on HR metrics (e.g. turnover rates)
• Answer employees’ queries about HR-related issues
• Assist the Payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Arrange and process expense forms
• Participate in HR projects

Requirements and skills:

• Proven work experience as an HR Administrator or HR Administrative Assistant
• Experience with HR software
• Computer literacy (MS Office applications in particular)
• Thorough knowledge of Maltese laws
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skills