Event Coordinator

Paradise Bay Hotel Limited in Malta is currently looking to recruit an Event Coordinator to join their team on a full-time basis.

Overview:

In this role, you will be supporting the Events Executive in quoting, selling and organizing events at the Paradise Bay Resort. Events include Meetings, Conferences, Weddings, Birthdays, Engagement Parties, Bachelors / Hens Parties, Sunday Buffet Lunches, Day by the Pool Events, Kids Parties etc.

The ideal candidate must have:

• Positive attitude 
• Enthusiastic desire to acquire new knowledge, skills and experience 
• Ability to work under own initiative and under pressure
• Experience in the hospitality industry preferably in the Events department
• Passion for sales and for achieving targets and objectives
• Written, spoken and good communication skills in Maltese and English.

Essential Duties:

•  Liaise with clients to ascertain their precise requirements, either during site inspections, phone meetings or email correspondence
• Generate quotations to clients based on their requirements
• Produce detailed event plans (e.g. function sheet, site requirements, bar requirements, staffing requirements, activity requirements)
• Consult with Management to ensure adequate staffing are rostered for duty and coordinate weekly staff briefings
• Coordinate staff, suppliers; handle client queries and troubleshooting on the day of the event
• Post event evaluation (e.g. data entry, analysis and producing reports for Management)
• Finalize bills, accounts, paperwork, equipment pickup etc.
• Follow up with clients for post event feedback.