Data Process Executive (Business Operations)

Job Description
Polymath & Boffin Ltd in Malta is currently looking to recruit a Data Process Executive (Business Operations) to join their team on a full-time basis. 

About the Company:
Polymath & Boffin is a leading investment advisory firm specialising in providing comprehensive financial solutions to a diverse client base. We specialise in connecting investor capital with innovative products and commercial opportunities, establishing an ecosystem of commerce for both investee and investor, one which thrives on an alignment of interest between investee and investors.

Job Role:
We are seeking to immediately recruit an Operations- Data and Processes Executive as part of our growing team. As the Operations Executive, you will be a key member of our operations team, responsible for ensuring constant oversight and effective coordination of all necessary operational activities of our investment advisory company.

If you are a motivated, highly analytical, and detail-oriented professional seeking an opportunity to contribute to the operational success of an investment advisory firm, we invite you to join our team. Apply today and be part of our mission to deliver exceptional financial solutions and client satisfaction.

Responsibilities
Daily Operations:

• Oversee and coordinate operational processes for efficiency, accuracy, and compliance
• Attend and document business meetings, including detailed minutes, at times providing immediate documentation of meetings
• Contribute to developing and implementing operational policies and guidelines
• Aid in the development and maintenance of operational systems and tools
• Assist in preparing operational reports and presentations
• Stay informed about industry trends, market changes, and regulatory updates
• Provide recommendations for operational improvements based on industry developments.

Data Processes:

• Execute daily operational tasks related to data for internal and external projects
• Ensure data accuracy, completeness, and consistency in company and client databases
• Serve as a quality controller for data, identifying missing information and assessing data quality
• Communicate with relevant parties to collect necessary data for project completion
• Document processes and assist in developing data management guidelines, adhering to legal standards
• Implement safety and security measures for handling sensitive data
• Prepare and issue data reports for projects, meetings, and presentations
• Transform and manage data, including database development and maintenance
• Maintain data backups with IT support
• Collaborate across departments to address data-related issues and develop solutions
• Assist in developing tools for key performance indicator measurement
• Participate in data reconciliation processes to ensure data integrity
• Create and manage data management and storage systems like SharePoint
• Support internal software development solutions by providing necessary data sets
• Perform other assigned duties within the role's scope and grade.

Requirements:

• Bachelor's degree in business, data science, or related field
• 1+ years of relevant experience
• Strong understanding of business dynamics, project management, regulations, and emerging technologies
• Excellent attention to detail, communication, and collaboration skills
• Ability to thrive in a fast-paced, deadline-driven environment
• Demonstrated ability to prioritize and multitask effectively
• IT proficiency in client/data management systems, project management tools, Power BI, and other software
• Analytical mindset with proficiency in data review and reporting using Microsoft applications
• High level of integrity, professionalism, and commitment to data security
• Knowledge of investment advisory operations is a plus.

Polymath & Boffin Ltd:
Polymath & Boffin Ltd. is a leading investment advisory firm specialising in providing comprehensive financial solutions to a diverse client base. We bring transformative products to market, fuelled by entrepreneurial vision and a drive for positive impact. We specialise in connecting investor capital with innovative product and commercial opportunity, establishing an ecosystem of commerce for both investee and investor, one which thrives on an alignment of interest between investee and investors.