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Our client who specializes in the Fintech industry is looking for a Senior Executive Assistant. Your roles and responsibilities will include:
Provide high-level administrative support to the Managing Director and Executive Team, including managing calendars, scheduling meetings, and making travel arrangements. Including managing the Corporate Calendar for Board & Committee meetings
Manage the Office Admin team, including overseeing daily operations, assigning tasks, and providing guidance and support as needed. Ensure that office procedures are followed and that administrative tasks are completed efficiently. Manage and update Travel Insurance as per company requirements. Act as a back-up for the Office Manager
Maintain accurate and up-to-date files, records, and databases. Organize and prioritize incoming information and legal documents, ensuring timely review, signature, and action by the executives
Coordinate and prepare materials for meetings, including agendas, presentations, and reports
Serve as the primary point of contact for internal and external stakeholders, including screening and prioritizing communications, responding to inquiries, and drafting correspondence on behalf of the executives
Assist with special projects and initiatives as assigned by the Managing Director and Executive Team. Coordinate project timelines, resources, and deliverables to ensure successful completion
Handle sensitive and confidential information with discretion and professionalism. Maintain confidentiality in all interactions and communications
Cultivate positive relationships with internal and external stakeholders, including staff, clients, vendors, and partners.
Oversee, plan and coordinate corporate events, off-site meetings, and other activities as they arise
Requirements
Proven experience as an Executive Assistant or similar role, supporting C-level executives or senior management
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
Ability to maintain confidentiality and exercise sound judgment in all aspects of the role
Flexibility to adapt to changing priorities and deadlines in a fast-paced environment
Must be able to communicate in English and Maltese
Education and Experience
Diploma in Business Administration, Management, or related field preferred
Benefits
Gym memberships
Parking allowance
Konnekt: Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.
Our client who specializes in the Fintech industry is looking for a Senior Executive Assistant. Your roles and responsibilities will include:
Provide high-level administrative support to the Managing Director and Executive Team, including managing calendars, scheduling meetings, and making travel arrangements. Including managing the Corporate Calendar for Board & Committee meetings
Manage the Office Admin team, including overseeing daily operations, assigning tasks, and providing guidance and support as needed. Ensure that office procedures are followed and that administrative tasks are completed efficiently. Manage and update Travel Insurance as per company requirements. Act as a back-up for the Office Manager
Maintain accurate and up-to-date files, records, and databases. Organize and prioritize incoming information and legal documents, ensuring timely review, signature, and action by the executives
Coordinate and prepare materials for meetings, including agendas, presentations, and reports
Serve as the primary point of contact for internal and external stakeholders, including screening and prioritizing communications, responding to inquiries, and drafting correspondence on behalf of the executives
Assist with special projects and initiatives as assigned by the Managing Director and Executive Team. Coordinate project timelines, resources, and deliverables to ensure successful completion
Handle sensitive and confidential information with discretion and professionalism. Maintain confidentiality in all interactions and communications
Cultivate positive relationships with internal and external stakeholders, including staff, clients, vendors, and partners.
Oversee, plan and coordinate corporate events, off-site meetings, and other activities as they arise
Requirements
Proven experience as an Executive Assistant or similar role, supporting C-level executives or senior management
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
Ability to maintain confidentiality and exercise sound judgment in all aspects of the role
Flexibility to adapt to changing priorities and deadlines in a fast-paced environment
Must be able to communicate in English and Maltese
Education and Experience
Diploma in Business Administration, Management, or related field preferred
Benefits
Gym memberships
Parking allowance
Konnekt: Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.