Senior Executive Assistant - Customer Service jobs in Malta - October 2024
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Senior Executive Assistant

Konnekt

Published on 05 Jul 2024

Expired on 04 Aug 2024


Our client who specializes in the Fintech industry is looking for a Senior Executive Assistant. Your roles and responsibilities will include: 

  • Provide high-level administrative support to the Managing Director and Executive Team, including managing calendars, scheduling meetings, and making travel arrangements. Including managing the Corporate Calendar for Board & Committee meetings
  • Manage the Office Admin team, including overseeing daily operations, assigning tasks, and providing guidance and support as needed. Ensure that office procedures are followed and that administrative tasks are completed efficiently. Manage and update Travel Insurance as per company requirements. Act as a back-up for the Office Manager
  • Maintain accurate and up-to-date files, records, and databases. Organize and prioritize incoming information and legal documents, ensuring timely review, signature, and action by the executives
  • Coordinate and prepare materials for meetings, including agendas, presentations, and reports
  •  Serve as the primary point of contact for internal and external stakeholders, including screening and prioritizing communications, responding to inquiries, and drafting correspondence on behalf of the executives
  •  Assist with special projects and initiatives as assigned by the Managing Director and Executive Team. Coordinate project timelines, resources, and deliverables to ensure successful completion
  • Handle sensitive and confidential information with discretion and professionalism. Maintain confidentiality in all interactions and communications
  • Cultivate positive relationships with internal and external stakeholders, including staff, clients, vendors, and partners.
  • Oversee, plan and coordinate corporate events, off-site meetings, and other activities as they arise
Requirements
  • Proven experience as an Executive Assistant or similar role, supporting C-level executives or senior management
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
  • Ability to maintain confidentiality and exercise sound judgment in all aspects of the role
  • Flexibility to adapt to changing priorities and deadlines in a fast-paced environment
  • Must be able to communicate in English and Maltese
Education and Experience
  • Diploma in Business Administration, Management, or related field preferred
Benefits
  • Gym memberships
  • Parking allowance

Konnekt:
Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.

time
Full Time
Job Type
experience
Experienced (3 years +)
Experience Level
category
Customer Service
Category
industry
Fintech
Industry

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