Operations Fleet Assistant

We are looking for an operations assistant to support our Operations and Fleet department. You will ensure efficient transportation of company services and vehicles to clients. You will also be responsible for working closely with the human resources department to hire qualified drivers to use company vehicles. 

Responsibilities Include

• Purchasing vehicles to expand and/or enhance the fleet 

• Scheduling regular maintenance on all vehicles  

• Upkeeping records of vehicle servicing and inspection 

• Ordering urgent or emergency repairs as needed 

• Establishing efficient routes and schedules to maximize profits 

• Coordinating Drivers and on-staff maintenance professionals when setting employee schedules 

• Managing vehicle licenses and registrations 

• Ensuring all fleet members have proper licenses, work permits and up-to-date training 

• Monitoring Drivers to ensure adherence to schedules and proper driving practices 

• Searching for, hiring and training new Drivers 

• Providing reports to management on budgeting, schedules, maintenance and fleet progress 

• Developing methods to decrease cost and improve efficiency 

Requirements and skills

• A bachelor’s degree in logistics, business administration or logistics or fleet operations 

• A good foundation of industry knowledge and best practices 

• Great written and verbal communication skills 

• Excellent leadership skills, including goal-setting, motivation and training 

• Expert knowledge of best driving, delivery, vehicle maintenance and other industry practices 

• Basic math and data analysis skills 

• Familiarity with transportation scheduling and management software 

• Understanding of basic vehicle mechanics, including the ability to identify when major repairs are needed 

• Ability to set and monitor a budget, performance and payroll 

• Good problem-solving, critical thinking and decision-making skills 

• Exceptional organization, time management and multitasking abilities 

Only candidates with a valid and clean Maltese or EU driving license need to apply.