Personal Assistant

WH Partners in Malta is currently looking to recruit a Personal Assistant to join their team on a full-time basis.

Job Role:
The chosen candidate will support the partner responsible for the Tax practice of the firm by performing organisational and administrative tasks with the goal of enabling the Partner to make the most efficient use of her time.

Responsibilities:

• Keeping the diary of the partner including all travel arrangements, conferences and other commitments as requested  
• Organising the Partner’s work engagements
• Handling the Partner’s incoming communication including emails, routing correspondence; drafting letters and documents as required
• Preparing agenda for meetings when required
• Participating in meetings with clients if requested, taking minutes and distributing and/or following up on the resulting action points
• Handling work in connection with University lecturing tasks and speaking engagements of the Partner
• Assisting with administrative work, such as preparation/compilation/submission of reports and documents to various authorities, departments and other bodies, if required by the Partner
• Supporting the company’s efforts to establish coherent and consistent client records management systems
• Performing other tasks and duties as may be requested by the partner as the need arises.

Requirements:

• Have at least 2 years of experience in a similar position
• Have a pleasant personality with a strong client-centred approach
• Be a self-starter, proactive and organized with good multi-tasking and time management skills
• Be excited by the possibility of learning and becoming proficient in some technical aspects of the operation
• Have excellent written, verbal and report-writing skills in English
• Be conversant with MS office applications
• Be able to keep calm under stressful situations
• Be able to interact cordially, with respect and dignity with other colleagues.