PA for the Director of Construction and Development

Our client, a strongly established group of companies, is looking for a PA to the Director. The chosen candidate will be required to support with secretarial and Personal processes, including:

• Schedule appointments, meetings, and travel arrangements;
• Ensure the Director's calendar is up-to-date and conflicts are minimized;
• Draft and edit correspondence, reports, presentations, and other documents;
• Ensure accuracy and professionalism in all written communications;
• Gather and analyze data for meetings, projects, and presentations;
• Provide summarized information and insights to support decision-making;
• Serve as the liaison between the Director and internal/external stakeholders;
• Communicate effectively on behalf of the Director to maintain strong professional relationships;
• Prepare agendas, take minutes, and follow up on action items;
• Ensure meetings are well-organized and productive;
• Manage incoming calls, emails, and other communications;
• Prioritize and respond to messages on behalf of the Director;
• Keep files, records, and documentation organized and accessible;
• Ensure proper filing systems are in place and maintained;
• Help prepare contracts, proposals, and other formal documents;
• Ensure all documents are accurate and meet required standards;
• Safeguard sensitive information and ensure confidentiality;
• Follow protocols for secure handling of information;
• Order supplies, manage office equipment, and oversee office operations;
• Ensure the office runs smoothly and efficiently
• Schedule personal appointments and coordinate family events;
• Organize personal travel plans and accommodations;
• Ensure all arrangements meet the Director’s preferences;
• Track personal expenses and manage budgets;
• Provide support in personal financial planning;
• Undertake special tasks assigned by the Director, both professional and personal;
• Ensure successful completion of these projects within set deadlines.

• Proven experience in the same role and industry is a requirement
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Discretion and ability to handle confidential information.
• Strong interpersonal skills and professional demeanor.
• Ability to multitask and prioritize effectively.

• Proficiency in office software (e.g., MS Office Suite).
• Bachelor’s Degree in Business Administration, Management, or related field preferred, or equivalent experience.