This job is closed and no longer accepting applications.
Our client, a strongly established group of companies, is looking for a PA to the Director. The chosen candidate will be required to support with secretarial and Personal processes, including:
Schedule appointments, meetings, and travel arrangements;
Ensure the Director's calendar is up-to-date and conflicts are minimized;
Draft and edit correspondence, reports, presentations, and other documents;
Ensure accuracy and professionalism in all written communications;
Gather and analyze data for meetings, projects, and presentations;
Provide summarized information and insights to support decision-making;
Serve as the liaison between the Director and internal/external stakeholders;
Communicate effectively on behalf of the Director to maintain strong professional relationships;
Prepare agendas, take minutes, and follow up on action items;
Ensure meetings are well-organized and productive;
Manage incoming calls, emails, and other communications;
Prioritize and respond to messages on behalf of the Director;
Keep files, records, and documentation organized and accessible;
Ensure proper filing systems are in place and maintained;
Help prepare contracts, proposals, and other formal documents;
Ensure all documents are accurate and meet required standards;
Safeguard sensitive information and ensure confidentiality;
Follow protocols for secure handling of information;
Order supplies, manage office equipment, and oversee office operations;
Ensure the office runs smoothly and efficiently
Schedule personal appointments and coordinate family events;
Organize personal travel plans and accommodations;
Ensure all arrangements meet the Director’s preferences;
Track personal expenses and manage budgets;
Provide support in personal financial planning;
Undertake special tasks assigned by the Director, both professional and personal;
Ensure successful completion of these projects within set deadlines.
Requirements
Proven experience in the same role and industry is a requirement
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Discretion and ability to handle confidential information.
Strong interpersonal skills and professional demeanor.
Ability to multitask and prioritize effectively.
Education and Experience
Proficiency in office software (e.g., MS Office Suite).
Bachelor’s Degree in Business Administration, Management, or related field preferred, or equivalent experience.
Konnekt: Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.
Our client, a strongly established group of companies, is looking for a PA to the Director. The chosen candidate will be required to support with secretarial and Personal processes, including:
Schedule appointments, meetings, and travel arrangements;
Ensure the Director's calendar is up-to-date and conflicts are minimized;
Draft and edit correspondence, reports, presentations, and other documents;
Ensure accuracy and professionalism in all written communications;
Gather and analyze data for meetings, projects, and presentations;
Provide summarized information and insights to support decision-making;
Serve as the liaison between the Director and internal/external stakeholders;
Communicate effectively on behalf of the Director to maintain strong professional relationships;
Prepare agendas, take minutes, and follow up on action items;
Ensure meetings are well-organized and productive;
Manage incoming calls, emails, and other communications;
Prioritize and respond to messages on behalf of the Director;
Keep files, records, and documentation organized and accessible;
Ensure proper filing systems are in place and maintained;
Help prepare contracts, proposals, and other formal documents;
Ensure all documents are accurate and meet required standards;
Safeguard sensitive information and ensure confidentiality;
Follow protocols for secure handling of information;
Order supplies, manage office equipment, and oversee office operations;
Ensure the office runs smoothly and efficiently
Schedule personal appointments and coordinate family events;
Organize personal travel plans and accommodations;
Ensure all arrangements meet the Director’s preferences;
Track personal expenses and manage budgets;
Provide support in personal financial planning;
Undertake special tasks assigned by the Director, both professional and personal;
Ensure successful completion of these projects within set deadlines.
Requirements
Proven experience in the same role and industry is a requirement
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Discretion and ability to handle confidential information.
Strong interpersonal skills and professional demeanor.
Ability to multitask and prioritize effectively.
Education and Experience
Proficiency in office software (e.g., MS Office Suite).
Bachelor’s Degree in Business Administration, Management, or related field preferred, or equivalent experience.
Konnekt: Established in 2007, Konnekt has grown into Malta's leading job agency. Our team is here to simplify your job search by presenting over 400 career options across various fields. We have robust connections with top employers in Malta, making us the ideal choice for anyone considering a career change.
At Konnekt, we believe in straightforward actions and staying true to our values. This commitment has been the driving force behind our success. Whether you're seeking new opportunities or exploring a different career path, we are your reliable partner throughout the process.
Our website provides more insights into our approach and the array of services we offer. Take a moment to explore and discover how Konnekt can be instrumental in shaping your professional journey.