Office Administrator (Book keeping)

Our client, operating in social care, is searching for an Office Administrator to join their team. The chosen candidate will provide both account and administrative support to the team. 

The role of the administrator is:

• Greets clients, book and sets up meeting rooms when necessary
• Assists the team in daily work, maintaining files and databases.
• Prepares reports and presentations.
• Monitors daily work and operations
• Manage and sort out incoming and outgoing mail.
• Schedules appointments and meetings for executives.
• Serves as the go-to for team inquiries and conflicts
• Manages digital filing of documents.
• Manage medical supplies and devices availability and creates an inventory.
• Inputting of data in the companies’ ERP system/s or excel files/folders
• Tracks office supplies (stationary) and creates an inventory.
• Deliver medical aids and assist clients with whatever they might need.
• Place cheques in envelopes and mail out.

The role of the bookkeeper is:

• Manage financial transactions and maintain accurate records of expenses, income, and other financial activities.
• Prepare and maintain financial reports including profit and loss statements, balance sheets, and cash flow statements.
• Reconcile bank statements and ensure accuracy in financial data.
• Assist in budget planning and monitoring of expenses.
• Handle accounts payable and accounts receivable processes
• Coordinate with external auditors for financial audits.
• Utilize accounting software for bookkeeping tasks
• Provide financial information and reports to management as needed.

• Candidates must already be based in Malta
• Fluency in both Maltese AND English is a must
• Excellent organisational and interpersonal skills
• Proficient in MS Office
• Proficiency in XERO would be a plus
• Proven ability to multi-task, work well under pressure and able to handle confidential information

• Prior administrative experience is a must
• Basic knowledge and experience in accounting is a must

• Hybrid working model
• Flexi-time