Administrator - Company Secretariat

A vacancy for the post of Administrator is currently available within the Company Secretary’s office. Reporting to the Executive – Company Secretariart, the chosen candidate will be required to carry out administrative tasks related to the Company secretariat’s function, including those related to the Company’s shares on the Malta Stock Exchange and to support the Company Secretary and the Executive in the smooth running of the Department. The candidate will also assist in the administration of the Farsons Foundation and of the legal function as directed by the Company Lawyer/s.

The chosen candidate will be required to:

Support in all administrative tasks related to the smooth running and enhancements of the Company Secretariat function.

Liaise with the Malta Stock Exchange on matters connected with the Company shares, for invoice monitoring, transfers, donations and any other documentation.

Handle queries and correspondence from Shareholders, shareholders lawyers and notaries.

Maintain ‘deceased’ shareholders files and follow-up on the partition of estates while also maintaining shareholder register and data.

Assist in the staging of Board Meetings and general administrative tasks connected with Directors and the Annual General Meeting.

Regularly inform superiors of deadlines and problems as well as track the progress of various assignments and take the necessary steps to keep projects on course.

Assist in various administrative tasks related to the Farsons Foundation.

Support the Company Lawyer/s with the administration and documentation as required, including the follow up of the debtors and related documentation as directed by the Company Lawyer/s

Those interested to apply must:

Ideally have, as a minimum, an A’Level standard of education or a Diploma within a related field.

Have a pleasant personality together with strong verbal and written communication skills.

Be ICT literate

Be able to work independently but also able to work within a team.

Have good analytical skills and be proactive.