Legal Administrator (Valletta)

Our client, a local law firm is looking to employ a Legal Secretary and Office Administrator to join their team.

Responsibilities:

• Assist legal professionals with administrative tasks.
• Organize and manage legal documents and correspondence.
• Maintain physical and electronic legal files.
• Schedule appointments and meetings, update court calendar.
• Help prepare and file legal documents with courts and agencies.
• Handle calls and correspondence professionally.
• Communicate effectively with clients, colleagues, and external parties.
• Oversee office operations
• Manage supplies and equipment, coordinate maintenance.
• Handle mail and packages.
• Process invoices, follow up with debtors.
• Maintain and update lawyers' calendars.
• Track court dates and deadlines.
• Gather information for compliance reporting.
• Maintain accurate compliance records.
• Assist with policy and procedure implementation and monitoring.

• Native level of English & Maltese.
• One must have good communication, organisational and time management skills.
• Proficiency in using office software, electronic filing systems, and other technology tools is essential.
• The legal field can be fast-paced and subject to changes. Being adaptable and able to learn new tasks quickly is important.

• Previous experience in a similar role.
• Relevant educational qualification.