Junior Administrative Officer - Administrative jobs in Malta - July 2024
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Junior Administrative Officer

Environment Resources Authority , Central Malta

Published on 19 Jun 2024

Expired on 19 Jul 2024


Environment Resources Authority in Malta is currently looking to recruit a Junior Administrative Officer to join their team on a full-time basis.

Job Details:

  • To provide general secretarial support for Section Heads, Team Managers and other senior officers, on an interchangeable basis, within the Authority
  • Supporting their designated senior officers in the clerical / administration needs of their Directorate functions, including the word-processing / typing of all required documents, reports, memoranda and correspondence
  • Giving and receiving messages to/from external bodies, members of the public and Authority staff on behalf of the senior officer/s and taking necessary follow-up action as directed, maintaining appropriate confidentiality on all matters
  • Providing first-line customer service to visitors, and callers on behalf of the senior officer/s both face-to-face or over the phone and maintaining good client relations including involvement (as required), in front-of-house activities
  • Preparing (as required) acknowledgements, entering these into the system registers, copying decisions and inputting other relevant details into the information system
  • Ensuring that section correspondence/documents are dealt with according to laid down standards and procedures, including (as necessary) classification, registration, pre-filing action, filing and retrieval of such material/documents
  • Clerical assistance (as required) in the preparation of statutory notices, recording decisions from relevant bodies, preparing and dispatching decision notices
  • Using as required computerized processes for the input of data and extraction of information relevant to the functioning of the Unit/Section
  • To interchange as necessary in a front-of-house reception role, dealing with enquires from members of the public and passing these to relevant technical or professional staff; and
  • To carry out related ancillary clerical tasks necessary for proper fulfilment of job requirements, including (as required through confidentiality needs or work exigencies), photocopying and collating clerical material.


Job entry requirements:  

  • Four (4) ‘O’Level passes including Maltese and English (MQF level 3 Sec Grades 1-5) and
  • Knowledge of Microsoft Office.


To apply:
Interested candidates are advised to submit their application, together with a detailed curriculum vitae and a copy of their qualifications, in one consolidated PDF document by noon of Friday, 19th July 2024, (CET)


salary
€20,355.12 / year
Salary
time
Full Time
Job Type
experience
Entry (0-12 months), Intermediate (1-3 years)
Experience Level
category
Administrative
Category
industry
Business Support Services
Industry


Assistant to the Commercial Manager


Hybrid Front Desk (Teleworking/Office Based).

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