General Office Clerk

Nicholas Industries in Malta is currently looking to recruit a General Office Clerk to join their team on a full-time basis.

Major Duties are as follows:  

• Taking Calls and fulfilling their demands, while passing on calls to the desired interlocutors 
• Welcome Clients to the reception area 
• Inputting invoices purchased in the system
• Taking care of petty cash book and see that you match in the evening
• Inputting all the amounts that go in/out
• Reconcile amounts once a week from the info that we give you
• Send the POs for the Glass orders
• Collecting Money and giving change
• Taking Orders and issue client's receipt
• Taking care of my appointments; offering my clients coffee /water when having a meeting in the board room
• Taking care of client appointments such as installation dates or scheduling a site visit
• Chasing Creditors, every month send them a copy of the statement while calling them to remind them of a payment
• Keep the reception area well organized and cleaned desk - order what is missing next to the water dispenser and take care of Kitchenet stuff, such as coffee, water, sugar etc
• Once every 2 weeks collect the information time sheet from the punch clock and list it on the spreadsheet for the wages
• Register / Stamp Postages for mail
• Open mailbox every day
• Sort Remarkable Tablets
• Schedule appointments with clients
• Fixing appointments for installations
• Other duties may incurred from time to time.

Requirements:

• Previous Experience in a similar Role
• MS Office proficient
• Excellent communication skills in Maltese and English are a MUST
• Basic Accounts knowledge will be considered an asset
• O-Level in Maths or Accounts
• Working hours are from 8:00 AM till 5:00 PM every day and can work Saturdays too if needed from 8:00 AM to 12:00 PM