Executive PA to the CEO - Administrative jobs in Malta - July 2024
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Executive PA to the CEO


Published on 11 Jul 2024

Expires in 22 days (10 Aug 2024)

Our client is looking to appoint an Executive PA to the CEO. The chosen person will:

  • Manage all business administration for the estate, including the organisation of documentation; prepare for meetings and take minutes; conduct research, reports, proposals, agreements and presentations. 
  • Maintain all upkeep and follow-ups of contracts, basic bookkeeping, filing, and retrieving corporate records, and documents. 
  • Be involved in all aspects of the business, as and when required. 
  • Prepare, process, and sort sensitive information, whilst ensuring that confidentiality is maintained.  
  • Handle all emails, phone calls, calendar appointments and schedules, and make travel arrangements. 
  • Support the Director to prepare for conferences, and assist with event planning. 
  • Maintain and update filing, inventory, mailing, and database systems. 
  • Take a lead role in general administrative activities, and perform office duties that include ordering and managing supplies, and maintaining a records database. 
  • Assist in conducting Financial reports and budgets. 
  • Supporting the Team when needed by managing ad-hoc requests.   
  • Undertake special tasks assigned by the CEO, both professional and personal;
  • Conduct work meticulously, and maintain the highest level of professionalism and confidentiality.
  • Proven experience in the same role and industry is a requirement
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Discretion and ability to handle confidential information.
  • Strong interpersonal skills and professional demeanor.
  • Ability to multitask and prioritize effectively.
Education and Experience
  • Proficiency in office software (e.g., MS Office Suite).
  • Bachelor’s Degree in Business Administration, Management, or related field preferred, or equivalent experience.

€35,000 / year
Full Time
Job Type
Experienced (3 years +)
Experience Level
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