Executive PA to the CEO

Our client is looking to appoint an Executive PA to the CEO. The chosen person will:

• Manage all business administration for the estate, including the organisation of documentation; prepare for meetings and take minutes; conduct research, reports, proposals, agreements and presentations. 
• Maintain all upkeep and follow-ups of contracts, basic bookkeeping, filing, and retrieving corporate records, and documents. 
• Be involved in all aspects of the business, as and when required. 
• Prepare, process, and sort sensitive information, whilst ensuring that confidentiality is maintained.  
• Handle all emails, phone calls, calendar appointments and schedules, and make travel arrangements. 
• Support the Director to prepare for conferences, and assist with event planning. 
• Maintain and update filing, inventory, mailing, and database systems. 
• Take a lead role in general administrative activities, and perform office duties that include ordering and managing supplies, and maintaining a records database. 
• Assist in conducting Financial reports and budgets. 
• Supporting the Team when needed by managing ad-hoc requests.   
• Undertake special tasks assigned by the CEO, both professional and personal;
• Conduct work meticulously, and maintain the highest level of professionalism and confidentiality.

• Proven experience in the same role and industry is a requirement
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Discretion and ability to handle confidential information.
• Strong interpersonal skills and professional demeanor.
• Ability to multitask and prioritize effectively.

• Proficiency in office software (e.g., MS Office Suite).
• Bachelor’s Degree in Business Administration, Management, or related field preferred, or equivalent experience.