We are looking for an organized and detail-oriented individual to join a well established company as a Front Office Secretary. The successful candidate will be responsible for providing administrative support to our front office.
Responsibilities:
• Greet visitors and answer phone calls in a professional and courteous manner
• Maintain office supplies and ensure the front office is neat and presentable
• Schedule and coordinate meetings and appointments
• Reserve meeting rooms and set up necessary equipment
• Prepare meeting agendas and distribute materials as required
• Act as a PA to a suite member of the Panta Group, providing administrative support
• Manage their calendar, schedule meetings, and handle travel arrangements
• Handle incoming and outgoing mail
• Assist in the collection and processing of employee time sheets
• Track labour hours for various projects and assignments
Qualifications:
• Fluent in English, Maltese is preferred
• Previous experience working in an office setting
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Excellent communication and organizational skills
• Ability to multitask and prioritize tasks
• Ability to work independently and as part of a team
• Detail-oriented and reliable
Working Hours
Monday to Friday from 08.30hrs till 16.30hrs