Administrative Assistant

Small Fly Co. Ltd in Malta is currently looking to recruit an Administrative Assistant to join their team on a full-time basis.

Job Responsibilities:  

• Provides administrative support to ensure efficient operation of office
• Answers phone calls, schedules meetings and supports visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results 
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations
• Exhibits polite and professional communication via phone, e-mail, and mail
• Supports team by performing tasks related to organization and strong communication
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
• Provides information by answering questions and requests
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Contributes to team effort by accomplishing related results as needed.