Front Office Administrator

Our client is looking to recruit a Front Office Administrator to join their growing team. Reporting to the Office Manager, the chosen candidate will:

• Greet clients and guests in a professional and welcoming manner
• Manage incoming telephone calls, courier services, and post distribution
• Maintain an orderly and professional front desk environment
• Prepare, manage, and coordinate meeting rooms for client and internal meetings
• Use various software packages to produce correspondence and documents, and to maintain records, spreadsheets, and databases
• Send client valuations to clients in a timely and accurate manner
• Prepare client meeting packs for review meetings
• Provide administrative support to Malta’s Private Client Manager
• Deliver outstanding customer service at all times
• Carry out any other duties that may be assigned from time to time

Requirements

• Self-driven and Ability to prioritize effectively
• Has good attention to detail, making sure that at all times, that work is accurate
• Understands the importance of following procedures
• Ability to work under pressure and meet key deadlines
• Sensible and professional attitude

Education and Experience

• Confident in the use of IT systems and Microsoft Office packages
• Proficient in both written and spoken English, with excellent communication skills to effectively convey information and collaborate with others
• Previous experience in reception work

Benefits

• Health Insurance (family coverage)