Front/Back office clerk- Maltese Speaking

Back Office and Front Office Clerk- Maltese Speaking ( Based in a quarry in Had -Dingli)

Job Summary

We are seeking a motivated, organized, and detail-oriented Back Office and Front Office Clerk to join our team. The successful candidate will primarily be responsible for back-office administrative duties while providing front office support when required. The role requires strong organizational skills, accuracy, and the ability to work efficiently in a fast-paced quarry and production environment.

Main Duties and Responsibilities

Front Office Duties

• Greet and assist customers, suppliers, and visitors in a professional manner

• Record all materials entering and exiting the quarry, including consignments of fuel, cement, aggregates, and other production materials

• Verify delivery documentation and ensure accurate data entry

• Answer and direct phone calls and inquiries appropriately

• Maintain a clean and organized reception/front office area

Back Office Duties

• Process and accurately post chits, delivery notes, and invoices

• Prepare, issue, and follow up on client invoices for services rendered

• Maintain comprehensive and up-to-date records of transactions

• Organize and maintain filing systems (physical and electronic) and archive room

• Prepare daily, weekly, and monthly reports as required by management

• Communicate with suppliers and customers via email and telephone

• Assist with stock reconciliation and inventory documentation when required

• Support other departments to meet reporting deadlines

• Perform other general administrative duties as assigned

Qualifications and Requirements

• Minimum secondary school certificate (post-secondary qualification in administration or accounting will be considered an asset)

• Previous experience in an administrative, clerical, or similar role preferred

• Proficiency in Microsoft Office applications (Word, Excel, Outlook)

• Experience with accounting or ERP software will be considered an advantage

• Strong numerical and data entry skills with high accuracy

• Excellent organizational and time-management skills

• Good written and verbal communication skills

• Ability to work independently and as part of a team

• High level of integrity and ability to handle confidential information

• Ability to work under pressure and meet deadlines

Working Hours

• Monday to Friday: 07:30 – 16:00

• Overtime and weekend work may be required occasionally based on operational needs and customer/supplier requests

Additional Requirements

• Punctuality and reliability are essential

• Must adhere to company policies, procedures, and health & safety regulations

• Willingness to work in a quarry/industrial environment