Administrator

Med Media Services in Malta is currently looking to recruit an Administrator to join their team on a full-time basis.

Overview:

Join the Med Media Services!

We’re excited to announce an opportunity for a highly organized and proactive Administrator to join our dynamic team at Med Media Services, a leading pan-Mediterranean television station based in Malta.

The ideal candidate will be responsible for handling the busy calendars of the CEO and Chairman, and leveraging our network to enhance and expand connections. Additionally, the candidate will support the management of a comprehensive Mediterranean events calendar and oversee small-scale projects related to Med.TV’s operations. 

This role requires excellent communication skills, strong organizational abilities, and a proactive approach to managing multiple tasks in a fast-paced environment. It is ideal for someone willing to learn and grow.

Key Responsibilities

• Executive Calendar Management:
• Manage and maintain the calendars of the CEO and Chairman, ensuring all meetings, appointments, and events are efficiently organized
• Coordinate internal and external meetings, including scheduling, preparing agendas, and following up on action items
• Arrange travel and accommodations for the CEO and Chairman as needed.
• Contact Network Management:
• Maintain and develop an extensive network of contacts across the Mediterranean region, nurturing relationships with key stakeholders, partners, and industry leaders
• Assist with outreach efforts to build new relationships and strengthen existing ones, particularly within the media, cultural, and business sectors
• Organize and manage contact databases, ensuring accurate and up-to-date information.

Mediterranean Calendar of Events:

• Assist in the management and coordination of Med Media Services's Mediterranean events calendar, ensuring all significant cultural, business, sports, and entertainment events across the region are tracked
• Work with the programming team to align events with Med Media Services flagship program, ensuring key events are featured
• Liaise with event organizers to gather content and logistical details for media coverage and promotion.
• Small Project Management:
• Oversee and manage small projects related to the operational or strategic needs of Med Media Services, ensuring timely execution and delivery
• Coordinate with various departments and stakeholders to ensure that project goals are met
• Track project progress, monitor deadlines, and communicate updates to the executive team.

Administrative Duties:

• Provide administrative support to the executive team, including handling correspondence, organizing documents, and assisting with ad-hoc tasks
• Liaise with other departments to ensure smooth communication and coordination of company initiatives
• Support in organizing corporate events, business meetings, and strategic planning sessions.
• Communication & Coordination:
• Act as a point of contact for internal and external communications on behalf of the CEO and Chairman
• Ensure effective communication between executive leadership and other departments, partners, and stakeholders.

Qualifications:

• Proven experience in social media management, particularly on corporate platforms, with a successful track record of managing professional accounts
• Excellent organizational and multitasking abilities, with the ability to manage the calendars of senior executives
• Strong interpersonal skills and experience in maintaining a professional network of contacts
• Ability to handle confidential information with discretion and professionalism
• Familiarity with the Mediterranean region and its cultural, business, and media landscape is an advantage
• Experience in managing small projects and coordinating efforts across teams
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong communication skills, both written and verbal, in English; additional Mediterranean languages are a plus.
• knowledge of social media management tools considered a plus

Interested in shaping the future of Mediterranean culture and media? Apply now to join our multicultural team and be part of something exciting!