Administrative Officer

HireHound Recruitment in Malta is currently looking to recruit an Administrative Officer to join their client's team on a full-time basis.

Job Summary:

We are seeking a versatile and resourceful All-Rounder Administrative Officer. The ideal candidate will possess a broad range of administrative, clerical, and operational skills to support the smooth functioning of the office. You will be the go-to person for various tasks, ensuring day-to-day activities run efficiently and effectively.

Key Responsibilities:

1. Administrative Support

• Manage correspondence including emails, phone calls, and mail
• Maintain accurate records, files, and databases
• Schedule and coordinate meetings, appointments, and events
• Prepare reports, presentations, and documents as needed.

2. Clerical Duties

• Perform general office tasks such as photocopying, filing, and scanning
• Ensure office supplies are stocked and reorder when necessary
• Handle travel arrangements and expense reports.

3. Customer Service

• Greet and assist clients, visitors, and staff in a friendly and professional manner
• Address inquiries and resolve minor issues promptly or escalate to the relevant department.

4. Operational Support

• Assist in basic bookkeeping tasks such as invoicing and payment processing
• Collaborate with other departments to support project needs
• Handle facility management tasks, such as coordinating maintenance or IT support.

Requirements:

• Proven experience in an administrative, clerical, or office support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with other technology
• Strong organisational and multitasking skills with a high level of attention to detail
• Excellent verbal and written communication skills
• Ability to work independently and collaboratively in a team environment
• Problem-solving mindset and a proactive approach to tasks
• Basic knowledge of bookkeeping or accounting principles (preferred).

Key Competencies:

• Adaptability and willingness to take on varied tasks
• Time management and ability to prioritise work efficiently
• Interpersonal skills and a customer-focused attitude
• Dependability and discretion, especially when handling sensitive information.