Project Assistant

Our client, a well-established, boutique corporate service provider, is seeking to recruit a Project Associate to join their team. Amongst others, responsibilities will include:     

• Coordinating Travel arrangements for employees from quotation to booking stage
• Managing and updating datasheets relative to the various steps in expense re-imbursement processes
• Communicating with temporary workers mainly via email or calls
• Assisting in the claims processes by working out costs associated with travel
• Assisting in the invoicing processes
• Assist in issuing periodic and ad hoc reports
• Filing, data-inputting, mail-handling and processing of documentation and other administrative tasks as the need arises
• Assisting management with other tasks relative to this project as the need arises.

• Candidates must already be based in Malta, with the legal right to work in Malta
• Excellent command of both Maltese AND English is a must
• Candidates must be mature, focused, attentive and driven with the ability to shift priorities and multi-task
• Candidates must possess good interpersonal, communication and organizational skills
• Candidates must be able to work well independently and as part of a team
• Good communicator with excellent report writing skills in English

• Minimum A Level Standard Of Education
• Minimum of 2 years of strong, local, administrative experience is a must
• Candidates with qualifications in International Relations, European Studies or Business/Public Administration will be preferred

• Additional paternity leave
• Additional medical and children's sick leave
• Potential ToiL
• Employee support program with Richmond Foundation
• Refer-a-friend bounty
• Training & Career Advancement
• Summer hours (Half days on Wednesday & Friday)
• Possibility of telework two/three times per week