Administrative Officer

We are growing and looking for an Administrative Officer to be part of our Maltese team.

What you will do

• Office administrative and auxiliary accounting tasks
• Handle mail and courier services
• Arrange travel logistics as flights and hotels for employees, directly or with the support of a travel agency
• Oversee the maintenance and cleanliness of the office space
• Manage office pantry supplies
• Procure and manage office supplies inventory
• Prepare and or review expense and credit card reports for team members
• Assist the finance team with other auxiliary tasks
• Manage employee leave requests using our internal system
• Support the onboarding process for new employees
• Coordinate notarization, apostille and translation services as required

What we expect from you

• Minimum 1 year of experience in similar position
• Used to work with MS Office
• Perfect English and, ideally, Maltese. Spanish or Portuguese will be an advantage

We value

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to work effectively both independently and as part of a team
• Problem-solving
• Attention to detail
• Team-oriented attitude to help other colleagues and departments
• Ability to manage time and effectively prioritize numerous projects at one time