Administrative Coordinator

AIS Environment Ltd in Malta is currently looking to recruit an Administrative Coordinator to join their team on a full-time basis.

Job Role:
We’re looking for an energetic, confident person who is passionate about the environment. If you are a multi-tasker with great attention to detail, a strong communicator and possess high professional standards, you’re just the one. 
As an Administrator, you will be at the heart of our environmental services, ensuring seamless efficiency and supporting our incredible team of Environmental professionals in their daily effort to make a difference. So, if you thrive in a dynamic and fast-paced workspace look no further!

Who we are: 
Established in 1995, AIS Environment Ltd is a leading consultancy firm working on diverse and challenging projects, related to planning, land use, waste recycling and many others.
We are a family business and pride ourselves in supporting our employees and making them feel part of an extended family.  

What will you do? 
You will:

• Be the first point of contact for the Company
• Establish and maintain client relationships and communicate efficiently with our customers, consultants, and internal teams
• Provide administrative support and assist the Department Manager in the coordination of ongoing and new projects
• Assisting in the compilation of proposals, liaison with the accounts department
• Travel and event management
• Day-to-day administration including corporate work, maintaining calendars, organising board meetings, preparing board packs, attending meetings, and drafting minutes.

What do you need to succeed? 

• Educational background in Business Administration, Commerce, Management, or other relevant fields 
• Minimum 3 years of experience in a similar role
• Advanced MS Office skills, 
• Strong communication skills in English and Maltese
• Maltese driving licence.

What shall we offer?

• Welcoming, exciting, and professional office
• Growth potential
• Regular team building and company events
• Flexible working arrangements
• Special summer hours
• Performance bonuses based on KPI’s.
• Competitive salary.