General Office Administration:
• Reception and front office management including couriers both incoming and outgoing
• Liaising with the company’s selected courier personnel to deliver/collect documents to/from authorities and other corporate partners as needed
• Handling and record keeping of all committees, meetings, travel, and conferences
• Handling the booking of training courses for internal staff members, setting the necessary calendar appointments, and logging the training hours in accordance with the company internal policy
• Assist Chief Executive Officer (CEO) and other colleagues with clerical duties for day-to-day activities as needed
• Manage and keep the archiving system up to date, for all departments, in accordance with the company data-retention policy
• Responsible for day-to-day office administration
• PA to the CEO
STCW
• Responsible for the day to day running of the STCW department including for the issuance of STCW endorsement and Seaman’s books for officers on board a Malta flagged vessel with Transport Malta:
1) Liaising with clients
2) Email/Inbox management
3) Record-keeping of applications
4) Applying via Transport Malta portal
5) Co-ordinating with the accounts department and management regarding clientele RFPs
Mandatory Competences
• Be proficient in the use of Microsoft Office, particularly Word and Excel
• Have strong verbal and written communication skills in English
• Be accurate and attentive to detail
• Be well-organised
• Be capable of working well in a team
• Be presentable
• Minimum of one year of office work / corporate experience.
MCConsult & Associates Ltd is a boutique firm offering a number of services including ship and mortgage registration, yachting services, corporate services, ship management, crewing services, legal and other ancillary services; as well as acting as resident agents and Authorised Representatives for a wide portfolio of global clientele through a network of Maltese and International Associates.