Administrative Assistant

An Administrative Assistant position has arisen within a Legal Firm. In this role you will be mainly responsible for:

• Carrying out a variety of searches for the purpose of customer due diligence and ongoing monitoring and creating escalation memos when required
• Providing first line support to lawyers
• Handling enquiries by telephone and e-mail
• Maintaining manual and electronic records
• Keeping various registers up to date
• Scheduling internal training and other events and updating a training log
• Providing training on customer screening to firm members
• Keeping minutes of team meetings
• Opening and archiving of client files
• Inputting of timesheets
• Preparing invoices and debt collection
• Carrying out AML checks on new clients
• Handling incoming and outgoing mail and couriers
• Performing general secretarial and office duties, including preparing boardrooms for meetings, greeting clients, filing, scanning and photocopying
• Running errands in and out of Valletta

Working hours: Monday to Friday (08:30hrs - 17:30hrs)

• Excellent communication skills in English, and preferably Maltese
• Be able to work in a team, as well as individually without supervision
• Be proactive and take initiative, work well under pressure and demonstrate attention to detail
• Have excellent time management skills

• Minimum of A Level Education
• Local Experience within a similar role
• Proficiency in MS Office