FRONTEX Administrative Assistant (multiple Units) - Administrative jobs in Malta - June 2024
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FRONTEX Administrative Assistant (multiple Units)

Konnekt

Published on 26 Oct 2022

Expired on 13 May 2024


Konnekt forms part of a consortium handling temporary employment for a EU Agency in Poland. The consortium is formed by EMCSHRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners.

We are looking for Polish-based Administrative Assistants to work for the European Border and Coast Guard Agency (FRONTEX). The chosen candidates will be forming part of FRONTEX interim staff and required to provide support in specific areas. 

1. Executive Management Bureau / Executive Support Office  

Administrative Assistant 

The interim will assist the Executive Support Office and the Head of Unit EMB with the following tasks: 

  • assisting with the collection of data, processing of information and stakeholder management related to the EBCG review process; 
  • assisting with organisation of meetings and visits related to the EBCG review process; 
  • supporting HoU.EMB calendar and mission preparation; 
  • assisting with tasks related to document processing;  
  • assisting with research and drafting of essential documents; 
  • general administrative support to the Unit. 

2. Operational Response Division / Coast Guard and Law Enforcement Unit 

Administrative Assistant 

  • to provide administrative support in general administrative procedures;  
  • to support the document flows and archiving; 
  • to support in drafting notes, letters, reports and follow ups on documents; 
  • to assist in the organisations of online and physical meetings and drafting minutes as necessary; 
  • to assist in handling correspondence, arranging missions, flights’ bookings and agenda management; 
  • to assist in the preparation of statistical data (tables, graphs and charts); 
  • to support in drafting reports in various areas related to Frontex activities; 
  • to monitor functional mailboxes and communicate with internal and external parties.
Requirements
  • Previous working experience in one of the following fields: hospitality services, travel agencies, banks, accountancy
  • Work experience in direct contact with clients;
  • Work experience with complaints management; 
  • Multi-tasking: ability to handle multiple requests simultaneously
  • Excellent command of English (written and spoken)
  • Good knowledge of Microsoft Office and Google suite tools
  • Personal skills and competences required: Active listening; Ability to work under pressure; Attention to detail; Excellent time-management
  • Demonstrated ability to work individually and in team.
Education and Experience
  • Previous studies and/or working experience in fields related to hospitality services, travel agencies, banks, accountancy, EU/international affairs, social sciences or similar.

time
Full Time
Job Type
experience
Intermediate (1-3 years)
Experience Level
category
Administrative
Category
industry
Other
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