Administration Executive

Our client who operates in the telecoms industry is looking for an Administration Executive to join their growing team. Reporting to the COO, your responsibilities will include: 

Office Management:

• Represent the company professionally by handling calls, emails, and visitors.
• Supervise office helpers, ensuring tasks are completed at a high standard, including timely supply orders and office cleanliness.
• Coordinate office maintenance, recurring checks, and secure access.
• Manage company insurance policies, review expenses, and assist in SOPs and policy implementation.
• Support out-of-office tasks and oversee staff travel bookings and event planning.

Human Resources:

• Schedule staff seminars, handle exam/training payments.
• Allocate leave entitlements, report leaves to payroll, assist in onboarding/offboarding processes.
• Coordinate environmental improvements for staff wellbeing.
• Maintain up-to-date employee files and training records.

Quality Management:

• Work with the Office Manager and COO during audits.
• Assist in ISO certifications, manage internal quality procedures, and recommend improvements.
• Enterprise Resource Planning (ERP):
• Collaborate on ERP system customization and development.
• Work with developers to ensure timely implementation of customizations.
• Maintain reliable data in the ERP system and recommend improvements.

Compliance:

• Ensure compliance with business-related obligations and health and safety regulations.
• Stay updated on relevant legislation and compliance regulations.
• Other:
• Contribute to a positive work environment and continuous learning.
• Perform any other duties assigned by the company within the employee's competency.

• Holds a driving license that is valid in Malta
• Strong attention to detail at all times & use your initiative to solve problems

• A higher education in Administration, Communications or Business
• At least 2 years experience in a similar role