Administration Executive - Administrative jobs in Malta - April 2024
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Administration Executive


Published on 14 Feb 2024

Expires in 1 day (25 Apr 2024)

Our client who operates in the telecoms industry is looking for an Administration Executive to join their growing team. Reporting to the COO, your responsibilities will include: 

Office Management:

  • Represent the company professionally by handling calls, emails, and visitors.
  • Supervise office helpers, ensuring tasks are completed at a high standard, including timely supply orders and office cleanliness.
  • Coordinate office maintenance, recurring checks, and secure access.
  • Manage company insurance policies, review expenses, and assist in SOPs and policy implementation.
  • Support out-of-office tasks and oversee staff travel bookings and event planning.

Human Resources:

  • Schedule staff seminars, handle exam/training payments.
  • Allocate leave entitlements, report leaves to payroll, assist in onboarding/offboarding processes.
  • Coordinate environmental improvements for staff wellbeing.
  • Maintain up-to-date employee files and training records.

Quality Management:

  • Work with the Office Manager and COO during audits.
  • Assist in ISO certifications, manage internal quality procedures, and recommend improvements.
  • Enterprise Resource Planning (ERP):
  • Collaborate on ERP system customization and development.
  • Work with developers to ensure timely implementation of customizations.
  • Maintain reliable data in the ERP system and recommend improvements.


  • Ensure compliance with business-related obligations and health and safety regulations.
  • Stay updated on relevant legislation and compliance regulations.
  • Other:
  • Contribute to a positive work environment and continuous learning.
  • Perform any other duties assigned by the company within the employee's competency.
Skill-sets and Requirements
  • Holds a driving license that is valid in Malta
  • Strong attention to detail at all times & use your initiative to solve problems
Education & Experience
  • A higher education in Administration, Communications or Business
  • At least 2 years experience in a similar role

Full Time
Job Type
Intermediate (1-3 years)
Experience Level

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