Administration Clerk

Job Description
Thomas Smith & Co. Ltd in Malta is currently looking to recruit an Administration Clerk to join their team on a full-time basis.

Job Role:
We are looking for a self-motivated and alert individual who can excel in a fluid environment and who is excited about working in an organised and professional setup. We are on the lookout for people who are able to think on their feet, have an eye for detail and are excited about excellent service and people. The candidate will provide administrative support that furthers the goals, activities, and objectives of the department.

Responsibilities:

• Formulating reports and statistical information for management
• Tracking and chasing any outstanding documentation
• Assisting with end-of-month routines
• Collaborating with the various departments within the company
• Assisting in prioritising workloads
• Handling Meeting Room Calendars
• Maintaining customer data
• Handling and maintaining control of office supplies and organising office maintenance jobs
• Dealing with the day-to-day generic administrative duties
• Completing ad hoc projects as assigned.

Requirements:

• Strong written and verbal communication skills
• Possess an eye for detail and the ability to work under pressure
• Able to work in a teamwork environment and on own initiative
• Able to work in a fast-moving environment
• Highly organised
• Good telephone persona
• Excellent skills in Microsoft Office Suite
• Previous experience in a similar post would be an asset.

​​​​​​​Thomas Smith Group:
The Thomas Smith Group is one of the oldest established service organisations in Malta, always involved in Shipping and Insurance as its core business. It has represented in Malta some of the top world companies like P&O Group, P&O Nedlloyd and today, Maersk Line and other companies within the A.P. Moller Group.  Thomas Smith provides a complete range of Shipping services from Container Shipping, Airfreight, Road transport, Courier, Logistics, Warehousing, packing, etc. Thomas Smith has a solid reputation both locally and overseas as a company that delivers and that is very sound financially and has high business ethics.  Thomas Smith has a vast experience with Project Cargo activities that are available in its region namely, Aerospace, Film Units, Oil and Gas in all cases it is considered to be a market leader.