Purchasing Officer

Malta Retailing Ltd is currently looking to recruit a Purchasing Officer to join their team on a full-time basis.

Job Overview:
The role of the Purchasing Officer within MRL (SPAR MALTA) is to assist the Commercial Manager in the daily operational flow of the Commercials Department. The role carries various responsibilities within the remit of the Department’s scopes; that of constant coordination with suppliers to have the products available in the least possible time and thus avoiding ‘out of stock’ situations and with the least possible landed costs, negotiating the best prices without compromising the quality of products and amongst others, the preparation of documents that pertain to the importation of shipments. 

Key Responsibilities & Duties:

1. Ability to use software programs and any related systems
2. Generating weekly Sales and performing the necessary analysis for new products/delisting of current products
3. Analyzing product sales with the buying team to ensure the most efficient use of space on the shelf
4. Compile the necessary costing of purchases for the necessary approval of the Senior Management
5. Negotiate the best prices without compromising the quality
6. Keeping track of changing prices, whilst performing market research analysis, comparisons and relevant evaluations to remain competitive in the market
7. Ensures to maintain a healthy working relationship with suppliers and meeting strict deadlines
8. Endeavor to source new suppliers and/or manufacturers
9. Maximizing stock assortment within allocated spaces
10. Liaise with Store Management, buying departments and suppliers regularly
11. Ensure that Suppliers’ Invoices are passed to the Accounts Department and resolve any discrepancies which might arise
12. Evaluate the supplier’s performance and quality control, by monitoring delivery times, quality and cost analysis
13. Ensure that all taxes and excise duties where applicable, are paid on time and in the correct values
14. Strict observance of company confidentiality and professionalism
15. Attend training as requested by the company, including after-office hours
16. Any other additional duties as assigned by the direct reporting line, in line with the job role.

Job Specification:

1. A solid knowledge and experience in the FMCG
2. Previous experience in purchasing is an asset
3. Strong command of Microsoft Office tools especially in Word and Excel
4. Self-motivated, well-organized, good communication and interpersonal skills
5. Possess a high work ethic.