Executive Assistant - Administrative jobs in Malta - July 2024
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Executive Assistant

Marineworks Ltd , Central Malta

Published on 30 Jan 2024

Expired on 29 Feb 2024


We are looking for a highly organized and efficient Executive Secretary to join our team. As an Executive Secretary, you will provide high-level administrative support to our executive team and ensure the smooth operation of our office. The ideal candidate will have excellent communication and time management skills, as well as the ability to handle confidential information with discretion.

Responsibilities:

  • Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements
  • Prepare and distribute correspondence, memos, and reports
  • Take minutes during meetings and distribute to relevant parties
  • Coordinate and organize company events and conferences
  • Screen and direct phone calls and emails to appropriate parties
  • Maintain and update company databases and records
  • Handle confidential and sensitive information with discretion
  • Conduct research and compile data for reports and presentations
  • Liaise with clients, partners, and stakeholders on behalf of the executive team
  • Assist with special projects and tasks as assigned by the executive team

Requirements:

  • Bachelor's degree in Business Administration or related field
  • Proven experience as an executive secretary or similar role
  • Excellent communication and interpersonal skills
  • Strong organizational and time management abilities
  • Proficient in Microsoft Office and other relevant software
  • Ability to handle multiple tasks and prioritize effectively
  • Discretion and confidentiality when handling sensitive information
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Professional demeanor and appearance

time
Full Time
Job Type
experience
Experienced (3 years +)
Experience Level
category
Administrative
Category
industry
Shipping, Transport & Logistics
Industry


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