Programme Assistant

Our well-established client is seeking to recruit a focused, energetic and detail-oriented Programme Assistant to form part of their Administration and Outreach team. 

Responsibilities:

• Supporting the implementation of the program activities within the scope of the Company's mission;
• Providing assistance for the organization, logistics, and implementation of trainings, workshops and other capacity building activities in Malta and overseas within the particular geographic region;
• Coordinating travel arrangements and participation in organized trainings, workshops and other capacity building activities;
• Note taking in meetings and the drafting of written reports;
• Assisting in the monitoring and implementation of program activities including analysis of achieved outcomes, financial monitoring and reporting;
• Maintaining an organized filing system in accordance with internal procedures including the preparation and maintaining records, documents, and control plans for the monitoring of the program implementation;
• Drafting contributions to program related reports and correspondence;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
• Assist the team in monitoring and implementation programme activities, including analysis of achieved outcomes, financial monitoring and reporting;
• Maintain an organised electronic and hardcopy filing systems in accordance with internal procedures, which includes the preparation and recording of all documentation and control plans used for the monitoring of programme implementation;
• Drafting contributions to programme-related reports and correspondence
• Translation of documents on as and when basis

• Candidates must already be based in Malta, with the legal right to work in Malta
• Excellent command in English; French and/or Arabic is highly preferred
• Computer literacy, including proficiency in MS Office tools
• Organisational, communication and reporting skills
• Candidate must be willing to travel

• At least 4 years of relevant working experience
• Qualifications in program management, administration or equivalent is a must

• Hybrid working model
• Flexi-time
• Health & Dental Insurance
• Travelling for work