Event Coordinator

In this role you will be supporting the Events Executive in quoting, selling and organizing events at the Paradise Bay Resort. Events include Meetings, Conferences, Weddings, Birthdays, Engagement Parties, Bachelors / Hens Parties, Sunday Buffet Lunches, Day by the Pool Events, Kids Parties etc.

The ideal candidate must have:

• Positive attitude 

• Enthusiastic desire to acquire new knowledge, skills and experience 

• Ability to work under own initiative and under pressure

• Experience in the hospitality industry preferably in the Events department

• Passion for sales and for achieving targets and objectives

• Written, spoken and good communication skills in Maltese and English

Essential Duties:

• Liaise with clients to ascertain their precise requirements, either during site inspections, phone meetings or email correspondence

• Generate quotations to clients based on their requirements

• Produce detailed event plans (e.g. function sheet, site requirements, bar requirements, staffing requirements, activity requirements)

• Consult with Management to ensure adequate staffing are rostered for duty and coordinate weekly staff briefings

• Coordinate staff, suppliers; handle client queries and troubleshooting on the day of the event

• Post event evaluation (e.g. data entry, analysis and producing reports for Management)

• Finalize bills, accounts, paperwork, equipment pickup etc.

• Follow up with clients for post event feedback