Scheduling & HR Executive - Human Resources jobs in Malta - February 2024
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Scheduling & HR Executive

eCabs Operators Co. Ltd , Central Malta

Published on 24 Jan 2024

Expired on 23 Feb 2024

ECabs Operators Co. Ltd in Malta is currently looking to recruit a Scheduling & HR Executive to join their team on a full-time basis.

Job Role:
In tandem with the Head of HR, you will be responsible for leading the administration of Human Resources policies, and programmes, as well as administrating the day-to-day schedule of the company.
Your responsibilities will include the full life circle of recruitment, training, internal/external communications, obtaining employees’ availability, creating and preparing weekly schedules, communicating schedules to employees and relevant departments, filling open shifts, and placing/taking after-hours calls related to scheduling, amongst other duties. 

What you’ll do:

  • Manage employees’ working schedules
  • Scheduling and system utilisation
  • Regular performance measurement reporting
  • Ensure that the flow of information between internal departments and employees is accurate and timely
  • Complete ad hoc projects and other operational activities as assigned
  • Be responsible for the full lifecycle of recruitment for Non-EU and EU candidates, including but not limited to job adverts, screenings, and issuing job offers
  • Main user and administrator for eCabs HR systems
  • Collaborate on and follow company policies, practices, and procedures to maintain internal controls
  • Ensure that tasks, assignments, and other assigned duties are kept confidential.

What you’ll bring:

  • At least 2 years experience working in a similar position
  • Ability to build positive relationships with employees
  • Able to prioritise multiple tasks effectively, and flexibility with work schedule to accommodate last-minute requests
  • Detail-oriented, with strong analytical abilities, and able to multi-task
  • Excellent organisational skills, adaptability to constant changes, and attention to detail
  • A positive, resilient, and focused attitude
  • Strong problem-solving and troubleshooting skills
  • Be self-motivated with the ability to work in a fast-moving environment
  • Strong interpersonal skills – outgoing, confident, and able to engage positively with co-workers, and work well in a team environment
  • Experience in the preparation of weekly rosters and scheduling would be an advantage
  • Proficient in Microsoft Outlook, Word, and advanced Excel skills
  • Previous transport-related experience is preferable but not essential.

Full Time
Job Type
Intermediate (1-3 years), Experienced (3 years +)
Experience Level
Human Resources
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