Scheduling & HR Executive

ECabs Operators Co. Ltd in Malta is currently looking to recruit a Scheduling & HR Executive to join their team on a full-time basis.

Job Role:
In tandem with the Head of HR, you will be responsible for leading the administration of Human Resources policies, and programmes, as well as administrating the day-to-day schedule of the company.
Your responsibilities will include the full life circle of recruitment, training, internal/external communications, obtaining employees’ availability, creating and preparing weekly schedules, communicating schedules to employees and relevant departments, filling open shifts, and placing/taking after-hours calls related to scheduling, amongst other duties. 

What you’ll do:

• Manage employees’ working schedules
• Scheduling and system utilisation
• Regular performance measurement reporting
• Ensure that the flow of information between internal departments and employees is accurate and timely
• Complete ad hoc projects and other operational activities as assigned
• Be responsible for the full lifecycle of recruitment for Non-EU and EU candidates, including but not limited to job adverts, screenings, and issuing job offers
• Main user and administrator for eCabs HR systems
• Collaborate on and follow company policies, practices, and procedures to maintain internal controls
• Ensure that tasks, assignments, and other assigned duties are kept confidential.

What you’ll bring:

• At least 2 years experience working in a similar position
• Ability to build positive relationships with employees
• Able to prioritise multiple tasks effectively, and flexibility with work schedule to accommodate last-minute requests
• Detail-oriented, with strong analytical abilities, and able to multi-task
• Excellent organisational skills, adaptability to constant changes, and attention to detail
• A positive, resilient, and focused attitude
• Strong problem-solving and troubleshooting skills
• Be self-motivated with the ability to work in a fast-moving environment
• Strong interpersonal skills – outgoing, confident, and able to engage positively with co-workers, and work well in a team environment
• Experience in the preparation of weekly rosters and scheduling would be an advantage
• Proficient in Microsoft Outlook, Word, and advanced Excel skills
• Previous transport-related experience is preferable but not essential.