Payroll Clerk

Payroll Clerk

Our company is seeking a detail-oriented and motivated Payroll Clerk to support our day-to-day Payroll and HR operations. The Payroll Clerk will assist the HR department with various administrative and clerical duties, ensuring seamless management of payroll processes, employee records, and HR documentation.

Key Responsibilities

• Manage, update, and analyse spreadsheets using Excel for various HR and payroll functions.

• Insert data from timesheets.

• Calculate working hours according to the company policies and alignment with the Work Regulation Order in construction sector.  

• Support payroll preparation and maintain accurate payroll-related documentation.

• Store, copy, and scan employee documents securely and efficiently.

• Prepare salaries.

• Assist in maintaining and analysing the HR system, including updating information for new hires, terminations, policies, and employee handbooks.

• Prepare and distribute new employee orientation materials to ensure smooth onboarding.

• Input and manage personnel data including necessary follow-ups and ensuring terminated employee records are promptly removed.

• Assist in organising employee activities and events.

• Maintain a basic understanding of Maltese labour legislation and apply it where relevant.

• Perform other HR and payroll-related duties as assigned.

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Skills and Competencies

• Strong attention to detail and organizational skills.

• Ability to work independently and collaboratively in a team.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

• Excellent communication skills in English language (written and spoken).

• Ability to meet deadlines and handle multiple tasks efficiently.

• Motivated to grow professionally in a supportive team environment.

• Proficient in payroll software (Indigo). 

• A professional appearance.

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Experience

• 2 years’ experience in a similar position is required