Our client that operates within payment services, is currently looking to recruit an HR & Office Administrator to join their team.
Facilitate the recruitment process by posting job openings, scheduling interviews, and conducting initial candidate screenings.
Maintain accurate employee records and ensure the currency of all HR documents.
Assist in onboarding new employees, preparing paperwork, and conducting orientations.
Act as a primary contact for employees regarding HR-related inquiries.
Administer employee benefits programs, including health insurance, and liaise with providers.
Support HR-related administrative tasks, such as managing leaves and coordinating performance reviews.
Organise and participate in Staff Performance Appraisals in collaboration with management.
Manage HR and office-related data and records meticulously and accurately.
Generate necessary reports and summaries for HR and office management purposes.
Ensure compliance with data privacy and relevant regulations.
Assist in processing payroll, ensuring accuracy and timeliness.
Stay abreast of HR laws and regulations to guarantee company compliance.
Contribute to the development and implementation of HR policies and procedures.
Oversee day-to-day office operations, including the management of supplies, equipment, and facilities.
Coordinate meetings and events by handling scheduling, room preparation, and catering arrangements.
Professionally manage incoming calls and emails, serving as the first point of contact.
Handle office correspondence, including sorting and distributing mail.
Assist in making travel arrangements and creating itineraries for employees.
Collaborate with cross-functional teams to address various administrative needs.
Undertake special projects and assignments as delegated by management.
Continuously identify opportunities to enhance office processes and procedures.
Skill-sets and Requirements
Proven experience in HR with strong knowledge of HR processes and best practices.
Familiarity with HR software (Indigo by Shireburn) and other systems.
Strong organisational and multitasking abilities.
Excellent communication and interpersonal skills.
Good verbal and written communication skills in Maltese & English. French is a plus.
Familiarity with Payroll and knowledge of labour laws and regulations.
Proficiency in Microsoft Office Suite.
Ability to maintain confidentiality and handle sensitive information.
A proactive and problem-solving mindset.
High attention to detail and accuracy.
Flexibility and adaptability in a dynamic work environment.
Education & Experience
Qualification in Human Resources, Business Administration or a related field
At least 3 years of local experience in a similar role is mandatory
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