HR & Office Administrator (Reduced Hours) - Human Resources jobs in Malta - February 2024
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HR & Office Administrator (Reduced Hours)


Published on 11 Jan 2024

Expires in 14 hours (28 Feb 2024)

Our client that operates within payment services, is currently looking to recruit an HR & Office Administrator to join their team.


  • Facilitate the recruitment process by posting job openings, scheduling interviews, and conducting initial candidate screenings.
  • Maintain accurate employee records and ensure the currency of all HR documents.
  • Assist in onboarding new employees, preparing paperwork, and conducting orientations.
  • Act as a primary contact for employees regarding HR-related inquiries.
  • Administer employee benefits programs, including health insurance, and liaise with providers.
  • Support HR-related administrative tasks, such as managing leaves and coordinating performance reviews.
  • Organise and participate in Staff Performance Appraisals in collaboration with management.
  • Manage HR and office-related data and records meticulously and accurately.
  • Generate necessary reports and summaries for HR and office management purposes.
  • Ensure compliance with data privacy and relevant regulations.
  • Assist in processing payroll, ensuring accuracy and timeliness.
  • Stay abreast of HR laws and regulations to guarantee company compliance.
  • Contribute to the development and implementation of HR policies and procedures.
  • Oversee day-to-day office operations, including the management of supplies, equipment, and facilities.
  • Coordinate meetings and events by handling scheduling, room preparation, and catering arrangements.
  • Professionally manage incoming calls and emails, serving as the first point of contact.
  • Handle office correspondence, including sorting and distributing mail.
  • Assist in making travel arrangements and creating itineraries for employees.
  • Collaborate with cross-functional teams to address various administrative needs.
  • Undertake special projects and assignments as delegated by management.
  • Continuously identify opportunities to enhance office processes and procedures.



Skill-sets and Requirements
  • Proven experience in HR with strong knowledge of HR processes and best practices.
  • Familiarity with HR software (Indigo by Shireburn) and other systems.
  • Strong organisational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Good verbal and written communication skills in Maltese & English. French is a plus.
  • Familiarity with Payroll and knowledge of labour laws and regulations.
  • Proficiency in Microsoft Office Suite.
  • Ability to maintain confidentiality and handle sensitive information.
  • A proactive and problem-solving mindset.
  • High attention to detail and accuracy.
  • Flexibility and adaptability in a dynamic work environment.
Education & Experience
  • Qualification in Human Resources, Business Administration or a related field
  • At least 3 years of local experience in a similar role is mandatory
  • Health Insurance

Full Time
Job Type
Experienced (3 years +)
Experience Level
Human Resources
Business Support Services

HR Manager

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