HR & Office Administrator (Reduced Hours)

Our client that operates within payment services, is currently looking to recruit an HR & Office Administrator to join their team.

Responsibilities:

• Facilitate the recruitment process by posting job openings, scheduling interviews, and conducting initial candidate screenings.
• Maintain accurate employee records and ensure the currency of all HR documents.
• Assist in onboarding new employees, preparing paperwork, and conducting orientations.
• Act as a primary contact for employees regarding HR-related inquiries.
• Administer employee benefits programs, including health insurance, and liaise with providers.
• Support HR-related administrative tasks, such as managing leaves and coordinating performance reviews.
• Organise and participate in Staff Performance Appraisals in collaboration with management.
• Manage HR and office-related data and records meticulously and accurately.
• Generate necessary reports and summaries for HR and office management purposes.
• Ensure compliance with data privacy and relevant regulations.
• Assist in processing payroll, ensuring accuracy and timeliness.
• Stay abreast of HR laws and regulations to guarantee company compliance.
• Contribute to the development and implementation of HR policies and procedures.
• Oversee day-to-day office operations, including the management of supplies, equipment, and facilities.
• Coordinate meetings and events by handling scheduling, room preparation, and catering arrangements.
• Professionally manage incoming calls and emails, serving as the first point of contact.
• Handle office correspondence, including sorting and distributing mail.
• Assist in making travel arrangements and creating itineraries for employees.
• Collaborate with cross-functional teams to address various administrative needs.
• Undertake special projects and assignments as delegated by management.
• Continuously identify opportunities to enhance office processes and procedures.

• Proven experience in HR with strong knowledge of HR processes and best practices.
• Familiarity with HR software (Indigo by Shireburn) and other systems.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Good verbal and written communication skills in Maltese & English. French is a plus.
• Familiarity with Payroll and knowledge of labour laws and regulations.
• Proficiency in Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information.
• A proactive and problem-solving mindset.
• High attention to detail and accuracy.
• Flexibility and adaptability in a dynamic work environment.

• Qualification in Human Resources, Business Administration or a related field
• At least 3 years of local experience in a similar role is mandatory

• Health Insurance