HR & Office Administrator (Part- Time)

Our client, operating in the financial scene, is searching for an HR & Office Administrator, to join their team, on a part -time basis. The ideal candidate will play a crucial role in handling administrative tasks related to HR and mantaining the smooth operation of the office. Your responsibilities will includec the following:

HR Administration

• Assist with the recruitment process, including job postings, interview scheduling, and initial candidate screenings.
• Maintain and update employee records, ensuring compliance with company policies and regulations.
• Support the onboarding process by preparing necessary paperwork and conducting orientations.
• Serve as the primary contact for HR-related inquiries from employees.
• Administer employee benefits programs and liaise with providers, including health insurance.
• Manage HR-related administrative tasks such as leave tracking and performance reviews.
• Coordinate and participate in staff performance appraisals alongside management.
• Maintain accurate HR and office records, ensuring proper organization and accessibility.
• Prepare HR reports and summaries as needed.
• Ensure compliance with data privacy regulations and HR policies.
• Assist with payroll processing to ensure accurate and timely payments.
• Stay informed on employment laws and regulations to ensure company adherence.
• Contribute to the development and implementation of HR policies and procedures.

Office Management

• Oversee daily office operations, including managing office supplies, equipment, and facilities.
• Organize meetings and events, including scheduling, room setup, and catering arrangements.
• Manage incoming calls and emails, serving as a professional and friendly first point of contact.
• Handle office correspondence, including sorting and distributing mail.
• Assist with travel arrangements and itinerary planning for employees.

General Support

• Collaborate with cross-functional teams to support administrative needs.
• Undertake special projects and assignments as directed by management.
• Identify opportunities to enhance office processes and efficiency.

Working Hours

• This is a part-time position requiring 20 hours per week. The specific schedule will be discussed during the interview process.

• At least 3 years experience in HR administration or a related field.
• Strong understanding of HR processes and best practices.
• Familiarity with HR software and systems.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Proficiency in English (French is a plus).
• Knowledge of labor laws and regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• A proactive, problem-solving mindset with high attention to detail.
• Flexibility and adaptability in a dynamic work environment.
• Proficiency in Indigo and Shireburn

• Health and wellness support, including an allowance for fitness and sports club memberships.
• Private health insurance coverage.