Administrative and Human Resources Assistant

E & L Enterprises is actively seeking a full-time Administrative Assistant to join our Administrative Team. The role involves coordination and verbal communication with staff, guests, and suppliers.

Main Responsibilities:

• Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assisting in the recruitment process by posting job vacancies.
• Coordinating and communicating with candidates throughout the hiring process.
• Ensuring all necessary paperwork is completed and filed appropriately.
• Maintaining and updating employee records, both in physical files and electronic databases.
• Ensuring the accuracy and confidentiality of employee information.
• Managing employee attendance and leave records.
• Assisting in the issue of monthly and fortnightly payroll.
• Inputting leave records into Shireburn Indigo.
• Preparing and submitting required HR reports and documentation.
• Monitoring stock levels and ordering supplies as required and ensuring that office supplies are always available.
• Handling Jobsplus Forms for employee engagement and termination.
• Assisting in applications and renewals of Identity Malta and Jobsplus work permits.
• Performing other administrative tasks as required by the organization.

Requirements:

• Proficient with the use of Shireburn Indigo.
• Strong attention to detail.
• Ability to listen actively and to work on own initiative.
• Strong organizational and multitasking skills.
• Ability to maintain confidentiality and handle sensitive information.
• 1-year experience in a similar job would be considered an asset.