HR and Payroll Administrator

Paradise Bay Hotel Limited in Malta is currently looking to recruit an HR and Payroll Administrator to join their team on a full-time basis.

Job Description

Position Summary:

The Human Resources and Payroll Administrator is responsible to support the organization in the smooth running of all the activities related to the Human Resources employed within both from a Payroll aspect and with any area of the human resources operations.

Responsibilities:

• Maintains payroll processing and records by gathering, calculating, and inputting data
• Computes employee take-home pay based on time records, benefits, and taxes
• Answers to any queries by employees about wages, deductions, attendance, and time records after having double checked with the respective Head of Department
• Receives, coordinates and processes requests for leave, sick leave, and all other absences as provided in the Industrial and Employment Relations Act
• Handles changes in exemptions, job status and job titles
• Adheres to payroll policies and procedures and complies with company policies and local law legislation
• Identifies, investigates, and resolves discrepancies in timesheet and payroll records and highlights to superiors of any possible abuse by employees or HoDs
• Completes payroll reports for record keeping purposes or managerial review or for any other statistical purposes
• Reviewing resumes and applications and acknowledging any applications after having forwarded to respective HoD
• Maintains and ensures that all HR records such as those related to employees’ personal files, in line with GDPR requirements
• Maintains and ensures that all employees’ files are up to date and include any certificates for training including but not limited to Customer Care, Fire Fighting, First Aid and Health and Safety, Food Handling
• Communicates and explains the organization’s HR policies to all new employees including those from contracted agencies and internships
• Administers all contracted labor including Internships
• Maintains up to date information sheets on Internships, contracted employees including time sheets and payroll rates
• Handles the full and final settlement of the employee terminations
• Conducts, coordinates, and assists in any various welfare activities
• Prepares, submits and records all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the respective HoDs including disciplinary actions, promotions amongst others
• Must keep up to date with and adhere to any new employment laws and regulations set out by the government
• Maintains and regularly updates payroll system (personal file, personal databases etc) for each employee
• Works closely with the Payroll system provider to ensure that payroll calculation is smooth and accurate
• Keeping an overview of the budgeted employees in comparison to actual employees and highlight to superiors where budgeted figures are not being met keeping in mind any current circumstances they may have occurred.