Administration Officer 5 (Time & Attendance and Payroll)

The National Statistics Office (NSO) are seeking a talented individual to join a dynamic team as an Administration Officer 5 with specialisation in Time & Attendance and Payroll processing.

Besides an excellent level of interpersonal and communication skills, the successful candidate is expected to be creative, have the ability to perform a wide range of general administrative functions, support other units within the Office, and deal with external stakeholders as needed. 

In addition, the prospective candidate will be required to:

• Have both strong written and verbal communication skills in the English language and any other Official European Language; preferably Maltese; and 
• Have advanced proficiency with the use of Microsoft Office 365 tools such as Microsoft Excel and Human Resources Information Systems (HRIS) such as Dakar Payroll software. 

Responsibilities

The key responsibilities of an Administration Officer 5 with specialisation in Time & Attendance and Payroll processing are to:

• Monitor and track employee attendance, ensuring compliance with company policies and procedures;
• Manage and maintain the working schedules of both Full-time and reduced NSO employees to accurately record working hours, including clocking in/out, breaks, and extant absences;
• Update and Act as a main point of reference on inquiries from employees regarding payroll matters;
• Collect and verify timekeeping information for all NSO full-time and casual employees, and calculate wages, overtime, and deductions accurately;
• Liaise with external parties and process payroll transactions in a timely manner, together with preparing and distributing payslips and direct credits;
• Prepare payroll reports for management and accounting purposes.

Requirements

By the closing time and date of this call for applications, applicants must be in possession of:

• A recognised Certificate at MQF Level 5 in a subject area related to Accountancy, Finance, Business Administration, or a related field, together with seven (7) years, or equivalent, of relevant experience;

OR

• A recognised Certificate at MQF Level 6 or higher qualification in a subject area related to Accountancy, Finance, Business Administration, or a related field.

Prospective applicants should note the requirement to:

• Understand and interpret tax, social security, and contributory regulations;
• Have good understanding of all National employment, and Public Sector regulations and guidelines listed in the Public Service Management Code (PSMC);
• Be proficient with the use of an HRIS, specifically its Time & Attendance and Payroll modules.
• Prospective applicants are also kindly requested to read and abide by the following eligibility requirements.

Training provided

NSO employees are provided one-to-one on job training and mentorship. Other training initiatives include yearly Information Security tuition, Institute for Public Service training programmes, and local tailor-made training programmes. 

Salary

The position of an Administration Officer 5 offers an annual starting salary of €28,950 for the year 2024, rising by annual increments subject to a positive performance review. This renumeration excludes any qualification allowances and overtime pay, which are reimbursed separately on an ad-hoc basis, as need arises.

Other benefits

The NSO thrives to offer:

• A friendly working environment;
• Hybrid working;
• Reduced summer working hours
• Family friendly measures and work-life balance;
• Health insurance coverage; 
• Flexible working arrangements;
• Training and incentives for continuous development; and
• Opportunities for pursuing further studies including scholarships. 

To apply

Interested applicants are encouraged to apply by filling in and submitting the following recruitment form:

Recruitment Form  

Closing date for application is noon (CET) Friday 17 May 2024.

The National Statistics Office (NSO) is the executive arm of the Malta Statistics Authority. It is responsible for the collection, compilation, analysis, and publication of a wide range of statistical information and related matters.

For more information, please visit our website at www.nso.gov.mt. 

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